{"id":2539,"date":"2019-04-05T16:00:00","date_gmt":"2019-04-05T16:00:00","guid":{"rendered":"https:\/\/mpulse.cloud.fruitionqa.com\/create-cmms-asset-records-easy\/"},"modified":"2025-07-30T06:20:50","modified_gmt":"2025-07-30T06:20:50","slug":"create-cmms-asset-records-easy","status":"publish","type":"post","link":"https:\/\/mpulsesoftware.com\/blog\/cmms\/create-cmms-asset-records-easy\/","title":{"rendered":"Create CMMS Asset Records with Ease"},"content":{"rendered":"<p>Building a CMMS asset database can feel overwhelming. In fact, it can feel so overwhelming, some organizations give up before they even try. But it doesn\u2019t have to be that way. Dividing up a big job into smaller chunks makes it easier. Use these five steps to create your <a href=\"https:\/\/mpulsesoftware.com\/software\/features\/asset-management\/\">CMMS asset records<\/a> with ease.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/create-cmms-asset-records-easy\/#Step_1_Pick_10-20_of_your_most_important_assets\" >Step 1: Pick 10-20 of your most important assets.<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/create-cmms-asset-records-easy\/#Step_2_Decide_your_maintenance_strategy_for_each_asset\" >Step 2: Decide your maintenance strategy for each asset.<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/create-cmms-asset-records-easy\/#Step_3_Create_a_schedule\" >Step 3: Create a schedule.<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/create-cmms-asset-records-easy\/#Step_4_Identify_the_data_you_need\" >Step 4: Identify the data you need.<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/create-cmms-asset-records-easy\/#Step_5_Repeat_with_another_10-20_assets\" >Step 5: Repeat with another 10-20 assets.<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Step_1_Pick_10-20_of_your_most_important_assets\"><\/span>Step 1: Pick 10-20 of your most important assets.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Make a list of 10-20 of your organization\u2019s key assets. Start with the assets your maintenance team works on most; assets essential to production or operations; and any that are prone to emergency breakdowns.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step_2_Decide_your_maintenance_strategy_for_each_asset\"><\/span>Step 2: Decide your maintenance strategy for each asset.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>[related-content]<\/p>\n<p>Maintenance can be triggered in different ways: use-based maintenance, fail-based maintenance, or condition-based maintenance. Pick one strategy for each asset.<\/p>\n<ol>\n<li><strong>Use-based maintenance (UBM)<\/strong> is triggered by time, meter, or event\u2014such as changing the oil every 3,000 miles or every 3 months.<\/li>\n<li><strong>Fail-based maintenance (FBM)<\/strong> is running an asset to failure. A simple example would be replacing a burned-out lightbulb.<\/li>\n<li><strong>Condition-based maintenance (CBM)<\/strong> is triggered when an asset\u2019s condition changes outside of a specified range based on data, which can be gathered manually or automatically.<\/li>\n<\/ol>\n<h2><span class=\"ez-toc-section\" id=\"Step_3_Create_a_schedule\"><\/span>Step 3: Create a schedule.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Once you have determined each asset\u2019s maintenance policy, you can use your CMMS software to build schedules for each asset.<\/p>\n<ul>\n<li>For assets on a UBM policy, you\u2019ll build a work plan and schedule maintenance tasks based on the factors you\u2019ve chosen.<\/li>\n<li>For CBM, you\u2019ll create a range of conditions that will form the basis of a work plan and schedule, as well as forecast when CBM will likely occur.<\/li>\n<li>Last, but not least, while it\u2019s hard to plan for FBM, you can forecast when failure is likely to happen and ensure you\u2019re ready to react, with the right parts in stock and repair procedures in place.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Step_4_Identify_the_data_you_need\"><\/span>Step 4: Identify the data you need.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Next, you\u2019ll decide what data you need to capture to support your plans. Some may be available in your archives, but much of it will need to be collected from this point forward. And that\u2019s okay.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step_5_Repeat_with_another_10-20_assets\"><\/span>Step 5: Repeat with another 10-20 assets.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Once you\u2019re done with the first 10-20 assets, pick another group and work through the same steps.<\/p>\n<p>Take the extra time to get it right the first time, and you\u2019ll have a solid foundation of good CMMS data that will make your maintenance operations run more smoothly. You&#8217;ll be creating CMMS asset records with ease in no time!<\/p>\n<p>Need help? <a href=\"https:\/\/mpulsesoftware.com\/Contact\/\">Call us<\/a>. We\u2019re here for you.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Building a CMMS asset database can feel overwhelming. In fact, it can feel so overwhelming, some organizations give up before they even try. But it doesn\u2019t have to be that way. Dividing up a big job into smaller chunks makes it easier. Use these five steps to create your CMMS asset records with ease. Step 1: Pick 10-20 of your most important assets. Make a list of 10-20 of your organization\u2019s key assets. Start with the assets your maintenance team works on most; assets essential to production or operations; and any that are prone to emergency breakdowns. Step 2: Decide your maintenance strategy for each asset. [related-content] Maintenance can be triggered in different ways: use-based maintenance, fail-based maintenance, or condition-based maintenance. Pick one strategy for each asset. Use-based maintenance (UBM) is triggered by time, meter, or event\u2014such as changing the oil every 3,000 miles or every 3 months. Fail-based maintenance (FBM) is running an asset to failure. A simple example would be replacing a burned-out lightbulb. Condition-based maintenance (CBM) is triggered when an asset\u2019s condition changes outside of a specified range based on data, which can be gathered manually or automatically. Step 3: Create a schedule. Once you have determined each asset\u2019s maintenance policy, you can use your CMMS software to build schedules for each asset. For assets on a UBM policy, you\u2019ll build a work plan and schedule maintenance tasks based on the factors you\u2019ve chosen. For CBM, you\u2019ll create a range of conditions that will form the basis of a work plan and schedule, as well as forecast when CBM will likely occur. Last, but not least, while it\u2019s hard to plan for FBM, you can forecast when failure is likely to happen and ensure you\u2019re ready to react, with the right parts in stock and repair procedures in place. Step 4: Identify the data you need. Next, you\u2019ll decide what data you need to capture to support your plans. Some may be available in your archives, but much of it will need to be collected from this point forward. And that\u2019s okay. Step 5: Repeat with another 10-20 assets. Once you\u2019re done with the first 10-20 assets, pick another group and work through the same steps. Take the extra time to get it right the first time, and you\u2019ll have a solid foundation of good CMMS data that will make your maintenance operations run more smoothly. You&#8217;ll be creating CMMS asset records with ease in no time! Need help? Call us. We\u2019re here for you.<\/p>\n","protected":false},"author":6,"featured_media":2540,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[12],"tags":[],"class_list":["post-2539","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cmms"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Create CMMS Asset Records with Ease | MPulse Software<\/title>\n<meta name=\"description\" content=\"Learn how to create CMMS asset records with ease using five practical steps. Simplify the process and optimize maintenance for your assets.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/create-cmms-asset-records-easy\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Create CMMS Asset Records with Ease\" \/>\n<meta property=\"og:description\" content=\"Learn how to create CMMS asset records with ease using five practical steps. 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