{"id":2640,"date":"2018-04-05T05:00:00","date_gmt":"2018-04-05T05:00:00","guid":{"rendered":"https:\/\/mpulse.cloud.fruitionqa.com\/tackle-maintenance-backlog\/"},"modified":"2025-07-30T06:27:49","modified_gmt":"2025-07-30T06:27:49","slug":"tackle-backlog","status":"publish","type":"post","link":"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/tackle-backlog\/","title":{"rendered":"Tackle Your Maintenance Backlog"},"content":{"rendered":"<p>Do you have a backlog of maintenance and repair tasks that feels like it\u2019s constantly growing? You\u2019re not alone. A long list of unclosed <a href=\"https:\/\/mpulsesoftware.com\/software\/features\/work-order-management\/\">work orders<\/a> or deferred repairs can feel overwhelming, particularly when you see more work coming down the pipeline.<\/p>\n<p>CMMS software is here to help. Here are five steps you can take to tackle your <a href=\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/10-signs-its-time-to-upgrade-your-maintenance-software\/\">maintenance backlog<\/a>.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/tackle-backlog\/#1_Identify_What_Needs_to_Be_Done\" >1. Identify What Needs to Be Done<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/tackle-backlog\/#2_Prioritize\" >2. Prioritize<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/tackle-backlog\/#3_Determine_What_Resources_You_Need\" >3. Determine What Resources You Need<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/tackle-backlog\/#4_Revise_Your_Plan\" >4. Revise Your Plan<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/tackle-backlog\/#5_Act_on_Your_Discoveries\" >5. Act on Your Discoveries<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Identify_What_Needs_to_Be_Done\"><\/span>1. Identify What Needs to Be Done<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The first step is to identify the work that needs to be done. Start with your CMMS software to easily find the status of\u00a0work orders. Organize these work orders by asset, task type, location, or available resources\u2014or a combination\u2014depending on your preferences. Consider how important each task is to complete, asset usage, and impact of downtime or failure.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Prioritize\"><\/span>2. Prioritize<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Establish a prioritization system for your repairs. For example, any task related to safety should be high on your list, as well as any that might impact production or functionality while a repair is happening.<\/p>\n<p>Key assets are going to be a higher priority than ones that aren\u2019t used as often or won\u2019t affect production as much. Seasonal use may also play a part\u2014take advantage of the time the equipment is not in service to perform repairs.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_Determine_What_Resources_You_Need\"><\/span>3. Determine What Resources You Need<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Estimate the labor time needed for each task, plus any necessary parts and inventory. CMMS calendars help with maintenance planning and scheduling upcoming tasks, making it easier to adjust things when necessary.<\/p>\n<p>Use your CMMS software to assign work orders to specific team members and determine if you need to outsource any tasks. You can also track each team member\u2019s productivity, and check that parts or supplies are available.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"4_Revise_Your_Plan\"><\/span>4. Revise Your Plan<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>As you know, things don\u2019t always go according to plan. Pick a time (one week, one month, etc.) to evaluate how your plan to reduce the backlog is going. Use your CMMS software to identify open work orders and update schedules. Adjust your plan accordingly, working through the first three steps again as necessary.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"5_Act_on_Your_Discoveries\"><\/span>5. Act on Your Discoveries<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>This process will likely inspire better ways to operate your maintenance department in the future. Maybe you\u2019ve discovered you\u2019re understaffed or it\u2019s more efficient to outsource certain tasks. Maybe your team members need additional training to ensure efficiency and competency in the repairs.<\/p>\n<p>Your maintenance team is a great resource. Ask them for their insight and get them involved. Whatever you discover, turn it into an action plan.<\/p>\n<p>Working through your backlog has long-term benefits, including assets that perform more efficiently, use less energy, and fail less often\u2014extending their usable life. As a result, your organization may be able to sidestep serious problems as well as delay more expensive maintenance.<\/p>\n<p>Find out more about how CMMS software can help you tackle your maintenance backlog. <a href=\"https:\/\/mpulsesoftware.com\/contact\/\">Contact us<\/a> to help.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Do you have a backlog of maintenance and repair tasks that feels like it\u2019s constantly growing? You\u2019re not alone. A long list of unclosed work orders or deferred repairs can feel overwhelming, particularly when you see more work coming down the pipeline. CMMS software is here to help. Here are five steps you can take to tackle your maintenance backlog. 1. Identify What Needs to Be Done The first step is to identify the work that needs to be done. Start with your CMMS software to easily find the status of\u00a0work orders. Organize these work orders by asset, task type, location, or available resources\u2014or a combination\u2014depending on your preferences. Consider how important each task is to complete, asset usage, and impact of downtime or failure. 2. Prioritize Establish a prioritization system for your repairs. For example, any task related to safety should be high on your list, as well as any that might impact production or functionality while a repair is happening. Key assets are going to be a higher priority than ones that aren\u2019t used as often or won\u2019t affect production as much. Seasonal use may also play a part\u2014take advantage of the time the equipment is not in service to perform repairs. 3. Determine What Resources You Need Estimate the labor time needed for each task, plus any necessary parts and inventory. CMMS calendars help with maintenance planning and scheduling upcoming tasks, making it easier to adjust things when necessary. Use your CMMS software to assign work orders to specific team members and determine if you need to outsource any tasks. You can also track each team member\u2019s productivity, and check that parts or supplies are available. 4. Revise Your Plan As you know, things don\u2019t always go according to plan. Pick a time (one week, one month, etc.) to evaluate how your plan to reduce the backlog is going. Use your CMMS software to identify open work orders and update schedules. Adjust your plan accordingly, working through the first three steps again as necessary. 5. Act on Your Discoveries This process will likely inspire better ways to operate your maintenance department in the future. Maybe you\u2019ve discovered you\u2019re understaffed or it\u2019s more efficient to outsource certain tasks. Maybe your team members need additional training to ensure efficiency and competency in the repairs. Your maintenance team is a great resource. Ask them for their insight and get them involved. Whatever you discover, turn it into an action plan. Working through your backlog has long-term benefits, including assets that perform more efficiently, use less energy, and fail less often\u2014extending their usable life. As a result, your organization may be able to sidestep serious problems as well as delay more expensive maintenance. Find out more about how CMMS software can help you tackle your maintenance backlog. Contact us to help.<\/p>\n","protected":false},"author":6,"featured_media":2641,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[13],"tags":[],"class_list":["post-2640","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-maintenance-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Tackle Your Maintenance Backlog<\/title>\n<meta name=\"description\" content=\"Overwhelmed by your maintenance backlog? 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