{"id":2665,"date":"2018-01-19T19:00:00","date_gmt":"2018-01-19T19:00:00","guid":{"rendered":"https:\/\/mpulse.cloud.fruitionqa.com\/outdated-cmms-software-costs-too-much\/"},"modified":"2025-07-30T06:27:51","modified_gmt":"2025-07-30T06:27:51","slug":"outdated-cmms-software-costs-too-much","status":"publish","type":"post","link":"https:\/\/mpulsesoftware.com\/blog\/cmms\/outdated-cmms-software-costs-too-much\/","title":{"rendered":"Does Your Outdated CMMS Software Cost Too Much?"},"content":{"rendered":"<p>After two decades in maintenance management, Jose had seen a lot of changes in the field. But it really hit home when he started a new job last year.<\/p>\n<p>His new employer\u2014a state agency\u2014had <a href=\"https:\/\/mpulsesoftware.com\/software\/what-is-cmms\/\">CMMS software<\/a>. But it was close to a decade old, and it didn\u2019t have many of the features he\u2019d come to expect.<\/p>\n<p>\u201cIt was eye-opening to see how far technology has come in a relatively short time,\u201d he said. \u201cThe old software just couldn\u2019t do what I needed it to do.\u201d<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/outdated-cmms-software-costs-too-much\/#The_Hidden_Costs_of_Outdated_CMMS_Software\" >The Hidden Costs of Outdated CMMS Software<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/outdated-cmms-software-costs-too-much\/#The_Growing_Cost_of_Workarounds\" >The Growing Cost of Workarounds<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"The_Hidden_Costs_of_Outdated_CMMS_Software\"><\/span>The Hidden Costs of Outdated CMMS Software<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Perhaps the most dramatic example of the problem was when Jose discovered a fleet vehicle had gone missing\u2014and no one knew where it was.<\/p>\n<p>\u201cWe actually reported it as stolen,\u201d he said. \u201cAnd then we found it a few months later, parked at another site. That should never happen. We should know who had it and when, so we\u2019d know who to ask and where to look.\u201d<\/p>\n<p>Jose soon realized the lost vehicle was just the beginning. His new maintenance team was spending a lot of time and effort trying to work around the old software\u2019s limitations\u2014which was costing the organization far more than the price of new software.<\/p>\n<p>For example, Jose found\u2026<\/p>\n<ul>\n<li>Key data wasn\u2019t being gathered, making it hard to spot areas where productivity and efficiency could be improved<\/li>\n<li>Lack of <a href=\"https:\/\/mpulsesoftware.com\/software\/features\/datalink-integration-adapter\/\">data integration<\/a> capability meant entering data manually, sometimes in more than one place<\/li>\n<li>Paper workorders were easy to misplace or lose<\/li>\n<li>Reporting took far longer\u2014and was sometimes impossible\u2014because the data wasn\u2019t easily available or accessible<\/li>\n<li>Data security wasn\u2019t up to modern standards, putting the organization at risk for viruses, malware, hacking, etc.<\/li>\n<li>The original software manufacturer wasn\u2019t supporting this version, and hadn\u2019t for some time, so help was limited<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"The_Growing_Cost_of_Workarounds\"><\/span>The Growing Cost of Workarounds<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If that wasn\u2019t enough, Jose\u2019s team had developed some workarounds\u2014which helped them get the job done, but took even more time away from their work. For example, the lack of historical data meant the techs often stopped working on a job to seek out others who had worked on the asset before, so they could ask questions.<\/p>\n<p>\u201cThis is information we should have captured\u2014simple things like what was done and when,\u201d he explained. \u201cOur techs should be able to find this at a glance in our CMMS software, not spend more time searching out coworkers to ask.\u201d<\/p>\n<p>Once your organization makes the leap to CMMS software, upgrades and updates may feel like more trouble than they\u2019re worth. But software upgrades offer more functionality as technology advances, and that helps you meet the changing needs of the maintenance field.<\/p>\n<p>And, as Jose discovered, once you\u2019re spending far more time and money on working around their software than the cost of the upgrade, it just makes sense.<\/p>\n<p>What\u2019s changed in CMMS software? Leave a comment or <a href=\"https:\/\/mpulsesoftware.com\/contact\/\">contact us<\/a>. We\u2019re here for you.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>After two decades in maintenance management, Jose had seen a lot of changes in the field. But it really hit home when he started a new job last year. His new employer\u2014a state agency\u2014had CMMS software. But it was close to a decade old, and it didn\u2019t have many of the features he\u2019d come to expect. \u201cIt was eye-opening to see how far technology has come in a relatively short time,\u201d he said. \u201cThe old software just couldn\u2019t do what I needed it to do.\u201d The Hidden Costs of Outdated CMMS Software Perhaps the most dramatic example of the problem was when Jose discovered a fleet vehicle had gone missing\u2014and no one knew where it was. \u201cWe actually reported it as stolen,\u201d he said. \u201cAnd then we found it a few months later, parked at another site. That should never happen. We should know who had it and when, so we\u2019d know who to ask and where to look.\u201d Jose soon realized the lost vehicle was just the beginning. His new maintenance team was spending a lot of time and effort trying to work around the old software\u2019s limitations\u2014which was costing the organization far more than the price of new software. For example, Jose found\u2026 Key data wasn\u2019t being gathered, making it hard to spot areas where productivity and efficiency could be improved Lack of data integration capability meant entering data manually, sometimes in more than one place Paper workorders were easy to misplace or lose Reporting took far longer\u2014and was sometimes impossible\u2014because the data wasn\u2019t easily available or accessible Data security wasn\u2019t up to modern standards, putting the organization at risk for viruses, malware, hacking, etc. The original software manufacturer wasn\u2019t supporting this version, and hadn\u2019t for some time, so help was limited The Growing Cost of Workarounds If that wasn\u2019t enough, Jose\u2019s team had developed some workarounds\u2014which helped them get the job done, but took even more time away from their work. For example, the lack of historical data meant the techs often stopped working on a job to seek out others who had worked on the asset before, so they could ask questions. \u201cThis is information we should have captured\u2014simple things like what was done and when,\u201d he explained. \u201cOur techs should be able to find this at a glance in our CMMS software, not spend more time searching out coworkers to ask.\u201d Once your organization makes the leap to CMMS software, upgrades and updates may feel like more trouble than they\u2019re worth. But software upgrades offer more functionality as technology advances, and that helps you meet the changing needs of the maintenance field. And, as Jose discovered, once you\u2019re spending far more time and money on working around their software than the cost of the upgrade, it just makes sense. What\u2019s changed in CMMS software? Leave a comment or contact us. We\u2019re here for you.<\/p>\n","protected":false},"author":6,"featured_media":2666,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[12],"tags":[],"class_list":["post-2665","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cmms"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Does Your Outdated CMMS Software Cost Too Much?<\/title>\n<meta name=\"description\" content=\"Software upgrades offer more functionality as technology advances, and that helps you meet the changing needs of the maintenance field.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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