{"id":2709,"date":"2017-08-13T17:00:00","date_gmt":"2017-08-13T17:00:00","guid":{"rendered":"https:\/\/mpulse.cloud.fruitionqa.com\/achieve-100-percent-pm-completion-rate\/"},"modified":"2025-07-30T06:27:55","modified_gmt":"2025-07-30T06:27:55","slug":"achieve-100-percent-pm-tasks","status":"publish","type":"post","link":"https:\/\/mpulsesoftware.com\/blog\/cmms\/achieve-100-percent-pm-tasks\/","title":{"rendered":"Achieving 100% Preventative Maintenance Completion Rate"},"content":{"rendered":"<p>Preventive maintenance scheduling is one of the top reasons maintenance departments buy CMMS software. Everyone&#8217;s goal is to accomplish achieving 100% Preventative Maintenance completion rate.<\/p>\n<p>Many MPulse customers want a 100% preventive maintenance task completion rate. We asked a new MPulse customer, Matt, how his team achieved it.<\/p>\n<p>Matt\u2019s goal when his organization purchased MPulse was to move from reactive approach to a more balanced proactive approach. With more than 1,200 assets at his company\u2019s plant, however, his old method of spreadsheets and a homegrown database couldn\u2019t get him there.<\/p>\n<p>CMMS software was clearly the way to go. But after buying the software, what\u2019s next to have that success?<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/achieve-100-percent-pm-tasks\/#Set_Up_PM_Schedules\" >Set Up PM Schedules<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/achieve-100-percent-pm-tasks\/#Spot_Issues\" >Spot Issues<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Set_Up_PM_Schedules\"><\/span>Set Up PM Schedules<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Setting up his CMMS software properly was the first step. Matt had some asset information in his old spreadsheets, so that was easily imported into MPulse. He took the time to add new information as well\u2014including warranties and parts information.<\/p>\n<p>Then for each asset, he set up a schedule of PM tasks\u2014changing oil and filters, cleaning vents and screens, inspecting equipment, checking performance metrics, replacing parts, etc.<\/p>\n<p>Here\u2019s the magic of CMMS software. Automated scheduling meant that every time a task was completed, MPulse simply used Matt\u2019s parameters to determine when it needed to happen again in the future. Matt didn\u2019t have to do a thing. The task popped up again at the appropriate time.<\/p>\n<p>\u201cIt\u2019s tough to get much easier than that,\u201d he said.<\/p>\n<p>PM scheduling helped in another way as well. Matt\u2019s team spent less time on paperwork\u2014entering information and updating spreadsheets\u2014because everything was captured in one place at one time.<\/p>\n<p>\u201cNot to mention, we had fewer complaints because paperwork is definitely one of the less popular parts of the job,\u201d he said. \u201cReducing the data entry alone was enough to get the team\u2019s buy-in.\u201d<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Spot_Issues\"><\/span>Spot Issues<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>After the PM schedules are set up, it was easier for Matt to spot problems with the workflows. Using his MPulse CMMS data, he changed a few things in his department, by\u2026<\/p>\n<ol>\n<li>Redistributing some tasks to employees with stronger backgrounds in that skill set<\/li>\n<li>Training other employees so they could take on new and different tasks<\/li>\n<li>Hiring another tech to focus primarily on PMs for key assets<\/li>\n<li>Streamlining the inventory ordering process so his techs weren\u2019t waiting for frequently used parts<\/li>\n<\/ol>\n<p>After a few months, Matt succeeded in his goal to get to 100% PM completion rate. But he also discovered that his metric didn\u2019t give him the whole picture.<\/p>\n<p><a href=\"https:\/\/www.mpulsesoftware.com\/preventive-maintenance-metric-you-need-to-know\">Next time<\/a>, we\u2019ll share another PM performance metric that helped Matt\u2014and can help you too.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Preventive maintenance scheduling is one of the top reasons maintenance departments buy CMMS software. Everyone&#8217;s goal is to accomplish achieving 100% Preventative Maintenance completion rate. Many MPulse customers want a 100% preventive maintenance task completion rate. We asked a new MPulse customer, Matt, how his team achieved it. Matt\u2019s goal when his organization purchased MPulse was to move from reactive approach to a more balanced proactive approach. With more than 1,200 assets at his company\u2019s plant, however, his old method of spreadsheets and a homegrown database couldn\u2019t get him there. CMMS software was clearly the way to go. But after buying the software, what\u2019s next to have that success? Set Up PM Schedules Setting up his CMMS software properly was the first step. Matt had some asset information in his old spreadsheets, so that was easily imported into MPulse. He took the time to add new information as well\u2014including warranties and parts information. Then for each asset, he set up a schedule of PM tasks\u2014changing oil and filters, cleaning vents and screens, inspecting equipment, checking performance metrics, replacing parts, etc. Here\u2019s the magic of CMMS software. Automated scheduling meant that every time a task was completed, MPulse simply used Matt\u2019s parameters to determine when it needed to happen again in the future. Matt didn\u2019t have to do a thing. The task popped up again at the appropriate time. \u201cIt\u2019s tough to get much easier than that,\u201d he said. PM scheduling helped in another way as well. Matt\u2019s team spent less time on paperwork\u2014entering information and updating spreadsheets\u2014because everything was captured in one place at one time. \u201cNot to mention, we had fewer complaints because paperwork is definitely one of the less popular parts of the job,\u201d he said. \u201cReducing the data entry alone was enough to get the team\u2019s buy-in.\u201d Spot Issues After the PM schedules are set up, it was easier for Matt to spot problems with the workflows. Using his MPulse CMMS data, he changed a few things in his department, by\u2026 Redistributing some tasks to employees with stronger backgrounds in that skill set Training other employees so they could take on new and different tasks Hiring another tech to focus primarily on PMs for key assets Streamlining the inventory ordering process so his techs weren\u2019t waiting for frequently used parts After a few months, Matt succeeded in his goal to get to 100% PM completion rate. But he also discovered that his metric didn\u2019t give him the whole picture. Next time, we\u2019ll share another PM performance metric that helped Matt\u2014and can help you too.<\/p>\n","protected":false},"author":6,"featured_media":2710,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[12],"tags":[],"class_list":["post-2709","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cmms"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Achieve 100% Completion Rate for Preventive Maintenance<\/title>\n<meta name=\"description\" content=\"Find out how Matt&#039;s team achieved a 100% completion rate for preventive maintenance tasks. Learn how CMMS software played a crucial role.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/achieve-100-percent-pm-tasks\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Achieving 100% Preventative Maintenance Completion Rate\" \/>\n<meta property=\"og:description\" content=\"Find out how Matt&#039;s team achieved a 100% completion rate for preventive maintenance tasks. 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