{"id":2737,"date":"2017-04-27T20:00:00","date_gmt":"2017-04-27T20:00:00","guid":{"rendered":"https:\/\/mpulse.cloud.fruitionqa.com\/build-solid-working-relationship-purchasing-department\/"},"modified":"2025-07-30T06:28:05","modified_gmt":"2025-07-30T06:28:05","slug":"working-purchasing","status":"publish","type":"post","link":"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/working-purchasing\/","title":{"rendered":"How to Build a Solid Working Relationship with Your Purchasing Department"},"content":{"rendered":"<p>Building strong relationships with the purchasing department is essential for streamlining procurement processes and improving collaboration across teams.<\/p>\n<p>Most maintenance managers have their purchasing department on speed dial. Your maintenance crew is constantly ordering <a href=\"https:\/\/mpulsesoftware.com\/software\/features\/parts-supplies-inventory-management\/\">parts and supplies<\/a>\u2014not to mention working on large asset acquisitions.<\/p>\n<p>This close contact means these two departments can make each other\u2019s lives easier\u2026 or much more complicated.<\/p>\n<p>So how can you help your team with relationship building with purchasing department? CMMS software can help you\u2014making maintenance teams and companies more efficient while also following purchasing rules.<\/p>\n<p>Let\u2019s see how. First, let&#8217;s talk about what each department needs\u2014and wants\u2014from the other.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/working-purchasing\/#Follow_the_Rules\" >Follow the Rules<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/working-purchasing\/#Let_Your_CMMS_Software_Help_with_Relationship_Building_with_Purchasing_Department\" >Let Your CMMS Software Help with Relationship Building with Purchasing Department<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Follow_the_Rules\"><\/span>Follow the Rules<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Purchasing has rules. It\u2019s your purchasing team\u2019s job to make sure those rules are followed.<\/p>\n<p>The maintenance team needs to understand those rules, so they can follow them correctly.<\/p>\n<p>Let&#8217;s look at a typical scenario, courtesy of MPulse customer Anne. Anne&#8217;s organization follows the following purchasing rules&#8230;<\/p>\n<ul>\n<li>Purchases under $200 can be made with petty cash or submitted for employee reimbursement.<\/li>\n<li>Purchases over $200 require a purchase order or a company credit card via an authorized employee.<\/li>\n<li>Major asset repairs via vendors or purchases over $10,000 require an RFP or competitive solicitation process, unless a cooperative contract has already been established.<\/li>\n<li>If a contract is established, the terms of that contract should be followed.<\/li>\n<\/ul>\n<p>Knowing\u2014and following\u2014these rules makes your purchasing folks happier because it makes their job easier.<\/p>\n<p>And it makes your maintenance team\u2019s job easier too. Because any delay in the purchasing process means there\u2019s a delay in something getting repaired. And let\u2019s face it\u2014when the pressure\u2019s on, the maintenance department feels the heat.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Let_Your_CMMS_Software_Help_with_Relationship_Building_with_Purchasing_Department\"><\/span>Let Your CMMS Software Help with Relationship Building with Purchasing Department<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Anne uses her MPulse Software, Inc to make\u00a0her maintenance team more efficient while also following the rules.<\/p>\n<p><a href=\"https:\/\/mpulsesoftware.com\/software\/what-is-cmms\/\">CMMS software<\/a> enables Anne\u2019s team to\u2026<\/p>\n<ul>\n<li>Identify supplies and parts that need to be restocked<\/li>\n<li>Issue purchase requests<\/li>\n<li>Identify parts that have long lead times and reorder as necessary<\/li>\n<li>Create custom reports<\/li>\n<li>Customize work orders to include purchasing department codes<\/li>\n<\/ul>\n<p>Using <a href=\"https:\/\/mpulsesoftware.com\/software\/features\/datalink-integration-adapter\/\">MPulse DataLink<\/a>, Anne\u2019s company integrated MPulse with the purchasing department\u2019s financial software. This extra investment automates the exchange of important information, making both departments more efficient.<\/p>\n<p>MPulse DataLink enables Anne\u2019s maintenance department to share data with the purchasing department on\u2026<\/p>\n<ul>\n<li>Inventory items (parts, supply items, and\/or tools)<\/li>\n<li>Purchase requisitioning<\/li>\n<li>Purchase receiving<\/li>\n<li>Vendor management<\/li>\n<\/ul>\n<p>With MPulse DataLink, both software applications contain the most current and accurate data, making it easier for everyone in CMMS companies to do their jobs.<\/p>\n<p>Maintenance and finance are mission-critical business functions for organizations of all sizes, from small business to enterprise.<\/p>\n<p>Have questions about how CMMS software can help your maintenance team? <a href=\"https:\/\/mpulsesoftware.com\/contact\/\">Contact us<\/a> or get a <a href=\"https:\/\/mpulsesoftware.com\/free-cmms-software-trial\/\">free trial<\/a> of MPulse Software.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Building strong relationships with the purchasing department is essential for streamlining procurement processes and improving collaboration across teams. Most maintenance managers have their purchasing department on speed dial. Your maintenance crew is constantly ordering parts and supplies\u2014not to mention working on large asset acquisitions. This close contact means these two departments can make each other\u2019s lives easier\u2026 or much more complicated. So how can you help your team with relationship building with purchasing department? CMMS software can help you\u2014making maintenance teams and companies more efficient while also following purchasing rules. Let\u2019s see how. First, let&#8217;s talk about what each department needs\u2014and wants\u2014from the other. Follow the Rules Purchasing has rules. It\u2019s your purchasing team\u2019s job to make sure those rules are followed. The maintenance team needs to understand those rules, so they can follow them correctly. Let&#8217;s look at a typical scenario, courtesy of MPulse customer Anne. Anne&#8217;s organization follows the following purchasing rules&#8230; Purchases under $200 can be made with petty cash or submitted for employee reimbursement. Purchases over $200 require a purchase order or a company credit card via an authorized employee. Major asset repairs via vendors or purchases over $10,000 require an RFP or competitive solicitation process, unless a cooperative contract has already been established. If a contract is established, the terms of that contract should be followed. Knowing\u2014and following\u2014these rules makes your purchasing folks happier because it makes their job easier. And it makes your maintenance team\u2019s job easier too. Because any delay in the purchasing process means there\u2019s a delay in something getting repaired. And let\u2019s face it\u2014when the pressure\u2019s on, the maintenance department feels the heat. Let Your CMMS Software Help with Relationship Building with Purchasing Department Anne uses her MPulse Software, Inc to make\u00a0her maintenance team more efficient while also following the rules. CMMS software enables Anne\u2019s team to\u2026 Identify supplies and parts that need to be restocked Issue purchase requests Identify parts that have long lead times and reorder as necessary Create custom reports Customize work orders to include purchasing department codes Using MPulse DataLink, Anne\u2019s company integrated MPulse with the purchasing department\u2019s financial software. This extra investment automates the exchange of important information, making both departments more efficient. MPulse DataLink enables Anne\u2019s maintenance department to share data with the purchasing department on\u2026 Inventory items (parts, supply items, and\/or tools) Purchase requisitioning Purchase receiving Vendor management With MPulse DataLink, both software applications contain the most current and accurate data, making it easier for everyone in CMMS companies to do their jobs. Maintenance and finance are mission-critical business functions for organizations of all sizes, from small business to enterprise. Have questions about how CMMS software can help your maintenance team? Contact us or get a free trial of MPulse Software.<\/p>\n","protected":false},"author":6,"featured_media":2738,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[13],"tags":[],"class_list":["post-2737","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-maintenance-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Improving Collaboration with Your Purchasing Department<\/title>\n<meta name=\"description\" content=\"Find out how CMMS software can help your maintenance team build a better relationship with your purchasing department.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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