{"id":2804,"date":"2016-08-26T16:00:00","date_gmt":"2016-08-26T16:00:00","guid":{"rendered":"https:\/\/mpulse.cloud.fruitionqa.com\/simple-ways-improve-your-maintenance-operations-part-1-mobile-barcode-scanning\/"},"modified":"2025-07-30T06:29:28","modified_gmt":"2025-07-30T06:29:28","slug":"improve-operations","status":"publish","type":"post","link":"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/improve-operations\/","title":{"rendered":"3 Simple Ways to Improve Your Maintenance Operations"},"content":{"rendered":"<p>Sometimes it\u2019s the little things that make the biggest difference. I was reminded of this notion recently during coffee with a long-time friend and customer, Carl.<\/p>\n<p>Carl and I are old enough to remember a time before barcode scanning was as prevalent as it is today. I helped him install a barcode system back in the early 1980s.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/improve-operations\/#1_Mobile_Barcode_Scanning\" >1. Mobile Barcode Scanning<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/improve-operations\/#Simplifying_Data_Entry\" >Simplifying Data Entry<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/improve-operations\/#Whats_Old_is_New_Again\" >What\u2019s Old is New Again<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/improve-operations\/#2_The_User_Interface\" >2. The User Interface<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/improve-operations\/#Whats_the_User_Interface\" >What\u2019s the User Interface?<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/improve-operations\/#How_Does_the_User_Interface_Affect_My_Maintenance_Team\" >How Does the User Interface Affect My Maintenance Team?<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/improve-operations\/#Why_Do_I_Need_an_Adaptive_User_Interface\" >Why Do I Need an Adaptive User Interface?<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/improve-operations\/#How_Does_the_User_Interface_Help\" >How Does the User Interface Help?<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/improve-operations\/#3_CMMS_Customization\" >3. CMMS Customization<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/improve-operations\/#The_Right_Information_Where_You_Want_It\" >The Right Information Where You Want It<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/improve-operations\/#The_Ability_to_Change_When_Circumstances_Change\" >The Ability to Change When Circumstances Change<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/improve-operations\/#Faster_Implementation_and_More_Accurate_Data\" >Faster Implementation and More Accurate Data<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Mobile_Barcode_Scanning\"><\/span>1. Mobile Barcode Scanning<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Carl, the general manager of a local store for a national chain, was ahead of his time. He understood that information was his most important asset.<\/p>\n<p>Believe it or not, barcodes were relatively new back then. Carl saw the potential, so he invested in a barcode system to help his employees manage inventory.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Simplifying_Data_Entry\"><\/span>Simplifying Data Entry<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Carl\u2019s operation stocked thousands of items, and they reordered constantly from multiple suppliers. Keeping track of that information was mind-boggling, and staff members would often go looking for an item only to discover it wasn\u2019t there.<\/p>\n<p>The organization\u2019s annual <a href=\"https:\/\/mpulsesoftware.com\/software\/features\/parts-supplies-inventory-management\/\">inventory\u00a0count<\/a> was a serious undertaking, with a dozen employees or more writing down numbers while Carl and his assistant typed in information on a spreadsheet from handwritten notes.<\/p>\n<p>The barcode system allowed them to automate the process. The time it took to physically do the inventory was cut by a third. The time it took to enter data and create the reports took minutes instead of days. And Carl\u2019s employees knew what needed to be ordered when, streamlining the purchasing and receiving process.<\/p>\n<p>Carl\u2019s corporate offices were so impressed, they ended up implementing a nation-wide system that closely resembled what Carl set up.<\/p>\n<p>\u201cAt the time, it felt like a huge undertaking,\u201d he said. \u201cBut looking back, it was a relatively simple change that helped the company grow.\u201d<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Whats_Old_is_New_Again\"><\/span>What\u2019s Old is New Again<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Today, what Carl accomplished is simpler than ever because&#8230;<\/p>\n<ul>\n<li>Technology is cheaper<\/li>\n<li>Barcode label printing is widely available<\/li>\n<li>2D barcodes (like QR codes) can store and track even more data<\/li>\n<li>Data is easily synced with CMMS software<\/li>\n<\/ul>\n<p>When we implemented Carl\u2019s system, barcode scanners required wired connections. Downloading the data meant plugging in the device to the computer.<\/p>\n<p>Today barcode scanners easily transmit data wirelessly. What\u2019s more, modern maintenance software includes mobile device <a href=\"https:\/\/mpulsesoftware.com\/software\/features\/barcode-scanning\/\">barcode scanning<\/a> capability so maintenance personnel can use a smartphone, tablet, or barcode scanner to input data into any CMMS field.<\/p>\n<p>Carl is still looking for ways to make his team\u2019s workflows more efficient. He listed off a bunch of things he can track today with barcode technology\u2014from tracking employee time to managing the check in\/check out process of tools, keys, and vehicles.<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone wp-image-6115 size-full\" src=\"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2021\/10\/MPulse_Calendars_01.png\" alt=\"MPulse Calendars Screenshot\" width=\"624\" height=\"296\" srcset=\"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2021\/10\/MPulse_Calendars_01.png 624w, https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2021\/10\/MPulse_Calendars_01-300x142.png 300w\" sizes=\"(max-width: 624px) 100vw, 624px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_The_User_Interface\"><\/span>2. The User Interface<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div class=\"entry-content\">\n<p>This time I\u2019ll talk about one that you probably rarely\u2014if ever\u2014think about. Yet it is a key part of your maintenance management software.<\/p>\n<p>It\u2019s the user interface.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Whats_the_User_Interface\"><\/span>What\u2019s the User Interface?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Just as the term implies, the user interface is the way the user (i.e., your maintenance tech) interacts with software (i.e., the computer or device).<\/p>\n<p>When CMMS software has a good user interface, you feel it. The strongest user interfaces make using the software more intuitive and seamless.<\/p>\n<p>And a good user interface makes the difference between software that\u2019s used\u2026 and software that\u2019s not.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_Does_the_User_Interface_Affect_My_Maintenance_Team\"><\/span>How Does the User Interface Affect My Maintenance Team?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>User interfaces affect our lives in ways we don\u2019t always understand. Have you ever tried to heat up food in an unfamiliar microwave? Or recorded a TV show on a different DVR with a different service provider?<\/p>\n<p>You have, and you probably didn\u2019t think twice about it. Because the user interface was familiar enough that you could figure out what to do.<\/p>\n<p>Have you ever searched for a button or command in Word or Excel? Ever notice how Ctrl-S means Save in every computer program? Or how the File menu is always in the same place?<\/p>\n<p>Those little details make it easier to find things in a software program you\u2019ve never used before.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Why_Do_I_Need_an_Adaptive_User_Interface\"><\/span>Why Do I Need an Adaptive User Interface?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Back in the day, software developers designed the user interface for a desktop monitor\u2014because that was the only place to use software. Today\u2019s user interface is more complicated, thanks to\u00a0mobile technology.<\/p>\n<p>Today\u2019s maintenance managers need software that works on monitors, tablets, and smartphones\u2014because it\u2019s likely your maintenance is using more than one device (or you will be soon).<\/p>\n<p>At MPulse, we call this concept\u00a0<strong><a href=\"https:\/\/mpulsesoftware.com\/software\/features\/tablet-smartphone-compatibility\/\">Adaptive \u201cAny Device\u201d\u00a0Interface<\/a><\/strong>. That term means what it says\u2014our CMMS software will work the same way across multiple devices.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_Does_the_User_Interface_Help\"><\/span>How Does the User Interface Help?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>When your CMMS software has an intuitive, adaptive interface, your maintenance team experiences some big benefits\u2026<\/p>\n<ul>\n<li>Training\u00a0will be faster and easier because your maintenance techs will already know the basics.<\/li>\n<li>You are more likely to experience a smooth software implementation with less help from expensive, outside consultants.<\/li>\n<li>Once it\u2019s up and running, your team will be able to complete tasks faster because it\u2019s easy to use.<\/li>\n<li>Your team is more likely to voluntarily keep using the software because it\u2019s seamless and makes their work less complicated.<\/li>\n<\/ul>\n<p>For such an important component, the user interface gets very little thought from the actual users. That\u2019s by design. A good user interface is instinctive, so you don\u2019t need to think about it.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_CMMS_Customization\"><\/span>3. CMMS Customization<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Customization means different things to different people. Here at MPulse, we offer an\u00a0advanced customization\u00a0feature so you can modify your CMMS software in a way that matches your organization\u2019s needs.<\/p>\n<p>Typically, our customers are interested in customization because they want to change or add layouts, fields, nested fields, and custom prompts. So we designed our maintenance software to make these types of changes on the fly with just a few clicks.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"The_Right_Information_Where_You_Want_It\"><\/span>The Right Information Where You Want It<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The advanced customization feature of MPulse was a big plus for Amanda. When her state government organization first implemented CMMS software, she needed to modify certain things, such as field names and the work order layout, to make sure the techs could find pertinent information right where they thought it should be.<\/p>\n<p>\u201cIt sounds like a minor detail,\u201d Amanda explained. \u201cBut those little things made a big difference to our users. It also made the implementation process easier because our new CMMS work orders looked very similar to our old paper work orders, so the technicians had an easier transition.\u201d<\/p>\n<h3><span class=\"ez-toc-section\" id=\"The_Ability_to_Change_When_Circumstances_Change\"><\/span>The Ability to Change When Circumstances Change<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>It\u2019s very common for organizations to use special codes to track internal data, so the MPulse advanced customization feature includes the ability to easily create new tabs and fields.<\/p>\n<p>It\u2019s a feature that comes in handy long after CMMS implementation. Even today, long after their first maintenance software purchase, Amanda continues to tweak her MPulse database\u2014adding information as necessary.<\/p>\n<p>\u201cWe often get requests to track different data from upper administrators,\u201d she explained. \u201cWe\u2019ve added fields for internal accounting codes, warranty information, employee time, and more. It helps us stay flexible.\u201d<\/p>\n<p>That flexibility has helped Amanda\u2019s organization during several big changes. \u201cWe\u2019ve had a lot of changes in management, and different people want different information,\u201d she said. \u201cThe ability to customize our MPulse CMMS software meant these types of changes were a lot easier for everyone.\u201d<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Faster_Implementation_and_More_Accurate_Data\"><\/span>Faster Implementation and More Accurate Data<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The ability to adjust when circumstances change also makes implementation faster with less resistance from users.<\/p>\n<p>\u201cOur maintenance team is the key to collecting CMMS data, so it\u2019s important they record accurate information,\u201d Amanda said. \u201cIf your data isn\u2019t accurate, neither are your reports. And in our organization, accuracy is a part of our greater goal\u2014to spend taxpayer money wisely.\u201d<\/p>\n<p>Every organization is different, and advanced customization makes it easy to get the most of your maintenance management software.<\/p>\n<p>How could the advanced customization feature for MPulse CMMS software help your organization? <a href=\"https:\/\/mpulsesoftware.com\/contact\/\">Contact us<\/a>. We&#8217;re here to help.<\/p>\n<p>&nbsp;<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Sometimes it\u2019s the little things that make the biggest difference. I was reminded of this notion recently during coffee with a long-time friend and customer, Carl. Carl and I are old enough to remember a time before barcode scanning was as prevalent as it is today. I helped him install a barcode system back in the early 1980s. 1. Mobile Barcode Scanning Carl, the general manager of a local store for a national chain, was ahead of his time. He understood that information was his most important asset. Believe it or not, barcodes were relatively new back then. Carl saw the potential, so he invested in a barcode system to help his employees manage inventory. Simplifying Data Entry Carl\u2019s operation stocked thousands of items, and they reordered constantly from multiple suppliers. Keeping track of that information was mind-boggling, and staff members would often go looking for an item only to discover it wasn\u2019t there. The organization\u2019s annual inventory\u00a0count was a serious undertaking, with a dozen employees or more writing down numbers while Carl and his assistant typed in information on a spreadsheet from handwritten notes. The barcode system allowed them to automate the process. The time it took to physically do the inventory was cut by a third. The time it took to enter data and create the reports took minutes instead of days. And Carl\u2019s employees knew what needed to be ordered when, streamlining the purchasing and receiving process. Carl\u2019s corporate offices were so impressed, they ended up implementing a nation-wide system that closely resembled what Carl set up. \u201cAt the time, it felt like a huge undertaking,\u201d he said. \u201cBut looking back, it was a relatively simple change that helped the company grow.\u201d What\u2019s Old is New Again Today, what Carl accomplished is simpler than ever because&#8230; Technology is cheaper Barcode label printing is widely available 2D barcodes (like QR codes) can store and track even more data Data is easily synced with CMMS software When we implemented Carl\u2019s system, barcode scanners required wired connections. Downloading the data meant plugging in the device to the computer. Today barcode scanners easily transmit data wirelessly. What\u2019s more, modern maintenance software includes mobile device barcode scanning capability so maintenance personnel can use a smartphone, tablet, or barcode scanner to input data into any CMMS field. Carl is still looking for ways to make his team\u2019s workflows more efficient. He listed off a bunch of things he can track today with barcode technology\u2014from tracking employee time to managing the check in\/check out process of tools, keys, and vehicles. 2. The User Interface This time I\u2019ll talk about one that you probably rarely\u2014if ever\u2014think about. Yet it is a key part of your maintenance management software. It\u2019s the user interface. What\u2019s the User Interface? Just as the term implies, the user interface is the way the user (i.e., your maintenance tech) interacts with software (i.e., the computer or device). When CMMS software has a good user interface, you feel it. The strongest user interfaces make using the software more intuitive and seamless. And a good user interface makes the difference between software that\u2019s used\u2026 and software that\u2019s not. How Does the User Interface Affect My Maintenance Team? User interfaces affect our lives in ways we don\u2019t always understand. Have you ever tried to heat up food in an unfamiliar microwave? Or recorded a TV show on a different DVR with a different service provider? You have, and you probably didn\u2019t think twice about it. Because the user interface was familiar enough that you could figure out what to do. Have you ever searched for a button or command in Word or Excel? Ever notice how Ctrl-S means Save in every computer program? Or how the File menu is always in the same place? Those little details make it easier to find things in a software program you\u2019ve never used before. Why Do I Need an Adaptive User Interface? Back in the day, software developers designed the user interface for a desktop monitor\u2014because that was the only place to use software. Today\u2019s user interface is more complicated, thanks to\u00a0mobile technology. Today\u2019s maintenance managers need software that works on monitors, tablets, and smartphones\u2014because it\u2019s likely your maintenance is using more than one device (or you will be soon). At MPulse, we call this concept\u00a0Adaptive \u201cAny Device\u201d\u00a0Interface. That term means what it says\u2014our CMMS software will work the same way across multiple devices. How Does the User Interface Help? When your CMMS software has an intuitive, adaptive interface, your maintenance team experiences some big benefits\u2026 Training\u00a0will be faster and easier because your maintenance techs will already know the basics. You are more likely to experience a smooth software implementation with less help from expensive, outside consultants. Once it\u2019s up and running, your team will be able to complete tasks faster because it\u2019s easy to use. Your team is more likely to voluntarily keep using the software because it\u2019s seamless and makes their work less complicated. For such an important component, the user interface gets very little thought from the actual users. That\u2019s by design. A good user interface is instinctive, so you don\u2019t need to think about it. 3. CMMS Customization Customization means different things to different people. Here at MPulse, we offer an\u00a0advanced customization\u00a0feature so you can modify your CMMS software in a way that matches your organization\u2019s needs. Typically, our customers are interested in customization because they want to change or add layouts, fields, nested fields, and custom prompts. So we designed our maintenance software to make these types of changes on the fly with just a few clicks. The Right Information Where You Want It The advanced customization feature of MPulse was a big plus for Amanda. When her state government organization first implemented CMMS software, she needed to modify certain things, such as field names and the work order layout, to make sure the techs could find pertinent information right where they thought it should be. \u201cIt sounds like a minor<\/p>\n","protected":false},"author":6,"featured_media":2805,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[13],"tags":[],"class_list":["post-2804","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-maintenance-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>3 Simple Ways to Improve Your Maintenance Operations<\/title>\n<meta name=\"description\" content=\"Discover how you can improve your maintenance operations with barcode 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