{"id":2838,"date":"2016-05-09T17:30:00","date_gmt":"2016-05-09T17:30:00","guid":{"rendered":"https:\/\/mpulse.cloud.fruitionqa.com\/maintenance-management-task-you-need-add-your-list\/"},"modified":"2025-07-30T06:29:39","modified_gmt":"2025-07-30T06:29:39","slug":"replace-experience","status":"publish","type":"post","link":"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/replace-experience\/","title":{"rendered":"The Maintenance Management Task You Need to Add to Your \u201cTo Do\u201d List"},"content":{"rendered":"<p>Last week I attended a retirement party for two employees of an MPulse customer. After offering my congratulations (and admitting a little envy), I stopped to talk to Judy, who oversees the maintenance staff. Our conversation left me with the maintenance management task that every maintenance manager must add to their to do list.<\/p>\n<p>Judy looked a little melancholy for someone surrounded by that much cake. When I asked her why, she said: \u201cSteve, there\u2019s 62 years of experience walking out the door today. It\u2019s going to be hard to replace that kind of expertise.\u201d<\/p>\n<p>Her comment struck a chord. There&#8217;s a lot of inherent knowledge in maintenance, and I bet your maintenance workers carry a lot of information in their heads. When they walk out the door, that experience goes with them.<\/p>\n<p>Everyone moves on at some point, and I don&#8217;t have to tell you that <a href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/how-can-i-find-good-employees-for-my-maintenance-team\/\">finding good maintenance employees<\/a> is challenging. That\u2019s why you need a succession plan.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/replace-experience\/#How_to_Create_a_Maintenance_Succession_Plan\" >How to Create a Maintenance Succession Plan<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/replace-experience\/#Why_You_Need_a_Maintenance_Succession_Plan\" >Why You Need a Maintenance Succession Plan<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Create_a_Maintenance_Succession_Plan\"><\/span>How to Create a Maintenance Succession Plan<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Now, it\u2019s likely your organization doesn\u2019t have a formal program for succession planning. Not that many do. But don\u2019t let that hold you back. It\u2019s in your best interest to create a plan now that will make your life easier during staff transitions.<\/p>\n<p>There\u2019s tons of information about creating succession plans out there, but I want to focus on two of the most important things in the maintenance department\u2014skills and experience.<\/p>\n<p>I asked Judy about her organization\u2019s succession plan for maintenance employees. \u201cWe don\u2019t have a formal process,\u201d she said. \u201cBut I know it\u2019s a problem. So I\u2019ve focused on capturing information and documenting procedures in our CMMS software that can be easily passed down from person to person.\u201d<\/p>\n<p>I think that\u2019s a great start. Judy is creating a historical record that stays with the company long after the tasks are done and the employees have moved on.<\/p>\n<p>But there\u2019s more to it. Experience matters, so it\u2019s important newer employees get hands-on training too. I recommend a four-step process:<\/p>\n<ol>\n<li>Identify the skills\u2014including specialized ones\u2014needed to perform maintenance duties.<\/li>\n<li>Document any related procedures, resources, or training information in your CMMS software.<\/li>\n<li>Create a plan to get employees the experience and training needed to develop those skills.<\/li>\n<li>Put that plan into action.<\/li>\n<\/ol>\n<h2><span class=\"ez-toc-section\" id=\"Why_You_Need_a_Maintenance_Succession_Plan\"><\/span>Why You Need a Maintenance Succession Plan<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>I know maintenance managers are busy, and succession planning may sound like just another thing to do. But think about the payoff. Maintenance employees are responsible for\u2026<\/p>\n<ul>\n<li>Preventing equipment failures<\/li>\n<li>Reducing maintenance costs<\/li>\n<li>Documenting regulatory compliance<\/li>\n<li>Maintaining a safe work environment<\/li>\n<li>Extending asset life cycles.<\/li>\n<\/ul>\n<p>In other words, <em>not<\/em> taking action is simply too expensive.<\/p>\n<p>We don&#8217;t talk about succession planning much in our field. But we should. Our aging workforce coupled with the increasing responsibilities of the maintenance team means the right person for the right job makes all the difference.<\/p>\n<p>Have questions on how to plan for employee transitions? <a href=\"https:\/\/mpulsesoftware.com\/contact\/\">Contact<\/a> us.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Last week I attended a retirement party for two employees of an MPulse customer. After offering my congratulations (and admitting a little envy), I stopped to talk to Judy, who oversees the maintenance staff. Our conversation left me with the maintenance management task that every maintenance manager must add to their to do list. Judy looked a little melancholy for someone surrounded by that much cake. When I asked her why, she said: \u201cSteve, there\u2019s 62 years of experience walking out the door today. It\u2019s going to be hard to replace that kind of expertise.\u201d Her comment struck a chord. There&#8217;s a lot of inherent knowledge in maintenance, and I bet your maintenance workers carry a lot of information in their heads. When they walk out the door, that experience goes with them. Everyone moves on at some point, and I don&#8217;t have to tell you that finding good maintenance employees is challenging. That\u2019s why you need a succession plan. How to Create a Maintenance Succession Plan Now, it\u2019s likely your organization doesn\u2019t have a formal program for succession planning. Not that many do. But don\u2019t let that hold you back. It\u2019s in your best interest to create a plan now that will make your life easier during staff transitions. There\u2019s tons of information about creating succession plans out there, but I want to focus on two of the most important things in the maintenance department\u2014skills and experience. I asked Judy about her organization\u2019s succession plan for maintenance employees. \u201cWe don\u2019t have a formal process,\u201d she said. \u201cBut I know it\u2019s a problem. So I\u2019ve focused on capturing information and documenting procedures in our CMMS software that can be easily passed down from person to person.\u201d I think that\u2019s a great start. Judy is creating a historical record that stays with the company long after the tasks are done and the employees have moved on. But there\u2019s more to it. Experience matters, so it\u2019s important newer employees get hands-on training too. I recommend a four-step process: Identify the skills\u2014including specialized ones\u2014needed to perform maintenance duties. Document any related procedures, resources, or training information in your CMMS software. Create a plan to get employees the experience and training needed to develop those skills. Put that plan into action. Why You Need a Maintenance Succession Plan I know maintenance managers are busy, and succession planning may sound like just another thing to do. But think about the payoff. Maintenance employees are responsible for\u2026 Preventing equipment failures Reducing maintenance costs Documenting regulatory compliance Maintaining a safe work environment Extending asset life cycles. In other words, not taking action is simply too expensive. We don&#8217;t talk about succession planning much in our field. But we should. Our aging workforce coupled with the increasing responsibilities of the maintenance team means the right person for the right job makes all the difference. Have questions on how to plan for employee transitions? Contact us.<\/p>\n","protected":false},"author":6,"featured_media":2839,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[13],"tags":[],"class_list":["post-2838","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-maintenance-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>The Maintenance Task You Need to Add to Your \u201cTo Do\u201d List<\/title>\n<meta name=\"description\" content=\"Discover the challenges faced by maintenance managers when experienced employees retire. Learn how to replace invaluable expertise.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/replace-experience\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The Maintenance Management Task You Need to Add to Your \u201cTo Do\u201d List\" \/>\n<meta property=\"og:description\" content=\"Discover the challenges faced by maintenance managers when experienced employees retire. Learn how to replace invaluable expertise.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/replace-experience\/\" \/>\n<meta property=\"og:site_name\" content=\"MPulse Software\" \/>\n<meta property=\"article:published_time\" content=\"2016-05-09T17:30:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-07-30T06:29:39+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2019\/07\/create-a-succession-plan-maintenance-team.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1239\" \/>\n\t<meta property=\"og:image:height\" content=\"826\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Michelle Nicolson\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Michelle Nicolson\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/replace-experience\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/replace-experience\/\"},\"author\":{\"name\":\"Michelle Nicolson\",\"@id\":\"https:\/\/mpulsesoftware.com\/#\/schema\/person\/bd92353973a29542ef16cd8c623465cd\"},\"headline\":\"The Maintenance Management Task You Need to Add to Your \u201cTo Do\u201d List\",\"datePublished\":\"2016-05-09T17:30:00+00:00\",\"dateModified\":\"2025-07-30T06:29:39+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/replace-experience\/\"},\"wordCount\":520,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/mpulsesoftware.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/replace-experience\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2019\/07\/create-a-succession-plan-maintenance-team.jpg\",\"articleSection\":[\"Maintenance Management\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/replace-experience\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/replace-experience\/\",\"url\":\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/replace-experience\/\",\"name\":\"The Maintenance Task You Need to Add to Your \u201cTo Do\u201d List\",\"isPartOf\":{\"@id\":\"https:\/\/mpulsesoftware.com\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/replace-experience\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/replace-experience\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2019\/07\/create-a-succession-plan-maintenance-team.jpg\",\"datePublished\":\"2016-05-09T17:30:00+00:00\",\"dateModified\":\"2025-07-30T06:29:39+00:00\",\"description\":\"Discover the challenges faced by maintenance managers when experienced employees retire. 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