{"id":2857,"date":"2016-03-29T18:00:00","date_gmt":"2016-03-29T18:00:00","guid":{"rendered":"https:\/\/mpulse.cloud.fruitionqa.com\/how-cmms-software-helps-you-document-maintenance-activities\/"},"modified":"2025-07-30T06:29:43","modified_gmt":"2025-07-30T06:29:43","slug":"document-maintenance-activities","status":"publish","type":"post","link":"https:\/\/mpulsesoftware.com\/blog\/cmms\/document-maintenance-activities\/","title":{"rendered":"How CMMS Software Helps You Document Maintenance Activities"},"content":{"rendered":"<p>If you are a maintenance veteran who has watched our field change over the years, you likely remember a time when the maintenance department was largely invisible. Your phone number was on speed dial, but what your team did seemed somewhat mysterious to other departments.<\/p>\n<p>That\u2019s no longer the case for many maintenance managers. Our modern maintenance environment brings new challenges, including the need to consistently document maintenance activities and be more transparent to our end users.<\/p>\n<p>As my friend and MPulse customer, Andy, said, \u201cToday\u2019s maintenance team works in a culture of accountability. Now our maintenance tasks are tracked, and every department is expected to demonstrate their value.\u201d<\/p>\n<p>From accounting to compliance and from human resources to purchasing, your phone now rings with more than repair requests. Those calls are asking for detailed, accurate information about what\u2019s impacting productivity, profitability, performance, and operations.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/document-maintenance-activities\/#Automate_Maintenance_Documentation\" >Automate Maintenance Documentation<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/document-maintenance-activities\/#Create_Maintenance_Reports\" >Create Maintenance Reports<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Automate_Maintenance_Documentation\"><\/span>Automate Maintenance Documentation<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Today\u2019s maintenance manager must constantly gather and report on maintenance information for managers and other departments. That takes time. And time is usually in short supply around the maintenance department.<\/p>\n<p>The answer? Automate your maintenance documentation with CMMS software.<\/p>\n<p>[related-content]<\/p>\n<p>One of CMMS software\u2019s biggest advantages is that\u00a0you can document everything related to maintenance in one system.\u00a0It starts with the work order, which automatically records labor time, parts and inventory costs, asset history, and other key information with each task your maintenance team completes.<\/p>\n<p>This CMMS data grows over time, offering a wealth of information at your fingertips.<\/p>\n<p>It doesn\u2019t get easier than that.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Create_Maintenance_Reports\"><\/span>Create Maintenance Reports<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Once you\u2019ve automated maintenance data collection, you can use that data in multiple ways. CMMS software reporting tools enable maintenance managers to quickly produce status reports and documents giving details, graphs, or summaries of maintenance work.<\/p>\n<p>Examples of the maintenance activities you can document and report on with CMMS software include\u2026<\/p>\n<ul>\n<li>Labor costs, including overtime and\/or outsourced work<\/li>\n<li>Inventory turnover and costs<\/li>\n<li>Inspection schedules<\/li>\n<li>Warranty documentation<\/li>\n<li>Purchasing and vendor information<\/li>\n<li>Compliance procedures<\/li>\n<li>Quality assurance tasks<\/li>\n<li>Regulatory audit support.<\/li>\n<\/ul>\n<p>\u201cOur MPulse Software, Inc has changed the way I do my job,\u201d Andy told me. \u201cInstead of each information request making me feel like I\u2019m responding to a fire drill, our CMMS software can create custom reports in minutes with a few keystrokes. No more pouring over Excel spreadsheets or searching through stacks of paperwork.\u201d<\/p>\n<p>Just as CMMS software makes your maintenance team more efficient at their jobs, it helps maintenance managers report more effectively on what their team is doing. That\u2019s increasingly helpful in today\u2019s workplace where the maintenance team is often asked to do more with limited resources.<\/p>\n<p>How could you use CMMS software to document your team\u2019s maintenance activities? <a href=\"https:\/\/mpulsesoftware.com\/contact\/\">Contact<\/a> us.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you are a maintenance veteran who has watched our field change over the years, you likely remember a time when the maintenance department was largely invisible. Your phone number was on speed dial, but what your team did seemed somewhat mysterious to other departments. That\u2019s no longer the case for many maintenance managers. Our modern maintenance environment brings new challenges, including the need to consistently document maintenance activities and be more transparent to our end users. As my friend and MPulse customer, Andy, said, \u201cToday\u2019s maintenance team works in a culture of accountability. Now our maintenance tasks are tracked, and every department is expected to demonstrate their value.\u201d From accounting to compliance and from human resources to purchasing, your phone now rings with more than repair requests. Those calls are asking for detailed, accurate information about what\u2019s impacting productivity, profitability, performance, and operations. Automate Maintenance Documentation Today\u2019s maintenance manager must constantly gather and report on maintenance information for managers and other departments. That takes time. And time is usually in short supply around the maintenance department. The answer? Automate your maintenance documentation with CMMS software. [related-content] One of CMMS software\u2019s biggest advantages is that\u00a0you can document everything related to maintenance in one system.\u00a0It starts with the work order, which automatically records labor time, parts and inventory costs, asset history, and other key information with each task your maintenance team completes. This CMMS data grows over time, offering a wealth of information at your fingertips. It doesn\u2019t get easier than that. Create Maintenance Reports Once you\u2019ve automated maintenance data collection, you can use that data in multiple ways. CMMS software reporting tools enable maintenance managers to quickly produce status reports and documents giving details, graphs, or summaries of maintenance work. Examples of the maintenance activities you can document and report on with CMMS software include\u2026 Labor costs, including overtime and\/or outsourced work Inventory turnover and costs Inspection schedules Warranty documentation Purchasing and vendor information Compliance procedures Quality assurance tasks Regulatory audit support. \u201cOur MPulse Software, Inc has changed the way I do my job,\u201d Andy told me. \u201cInstead of each information request making me feel like I\u2019m responding to a fire drill, our CMMS software can create custom reports in minutes with a few keystrokes. No more pouring over Excel spreadsheets or searching through stacks of paperwork.\u201d Just as CMMS software makes your maintenance team more efficient at their jobs, it helps maintenance managers report more effectively on what their team is doing. That\u2019s increasingly helpful in today\u2019s workplace where the maintenance team is often asked to do more with limited resources. How could you use CMMS software to document your team\u2019s maintenance activities? Contact us.<\/p>\n","protected":false},"author":6,"featured_media":2858,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[12],"tags":[],"class_list":["post-2857","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cmms"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How CMMS Software Helps You Document Maintenance Activities<\/title>\n<meta name=\"description\" content=\"Learn how a CMMS can help you maintain a culture of accountability by consistently tracking and documenting maintenance activities.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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