{"id":4883,"date":"2020-05-14T19:09:02","date_gmt":"2020-05-14T19:09:02","guid":{"rendered":"https:\/\/mpulsesoftware.com\/?p=4883"},"modified":"2025-07-30T06:20:03","modified_gmt":"2025-07-30T06:20:03","slug":"maintenance-covid-19","status":"publish","type":"post","link":"https:\/\/mpulsesoftware.com\/blog\/cmms\/maintenance-covid-19\/","title":{"rendered":"Maintenance in a COVID-19 World"},"content":{"rendered":"<p>COVID-19 has put maintenance in the spotlight. Suddenly, our job is at the top of everyone\u2019s mind. Organizations are newly focused on everything from cleanliness and safety to supplies and documentation. That means tools like CMMS software are more important than ever before.<\/p>\n<p>Our customers are using MPulse to tackle these new challenges in a COVID-19 world. Here\u2019s how.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/maintenance-covid-19\/#Documentation\" >Documentation<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/maintenance-covid-19\/#Accessibility\" >Accessibility<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/maintenance-covid-19\/#Inventory_Supplies\" >Inventory &amp; Supplies<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Documentation\"><\/span>Documentation<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Maintenance departments strive to meet the growing demands of government and industry standards and regulatory bodies\u2014OSHA, FDA guidelines, ISO certification, etc. Every industry has its mountain of rules to climb.<\/p>\n<p>With COVID-19, those mountains are growing. These days you absolutely must have a CMMS solution to track the details of your increasingly complex maintenance operation. Now it\u2019s vital to document completed tasks and inspections to prevent legal action, as well as support changing requirements for insurance companies. Preventing just one lawsuit more than makes up for the price of CMMS software.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Accessibility\"><\/span>Accessibility<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>More than one business had its paper records become inaccessible during the pandemic as facilities closed. That\u2019s why MPulse customers turned to their CMMS software to<\/p>\n<ul>\n<li>Back up all data to a secure, off-site location<\/li>\n<li>Set up secure methods to\u00a0access data\u00a0off-site as necessary<\/li>\n<li>Maintain a list of equipment and assets<\/li>\n<li>Record information about manufacturers, warranties, and insurance policies<\/li>\n<li>Keep track of contact information for employees,\u00a0vendors, emergency response personnel, etc.<\/li>\n<li>Support\u00a0employees\u00a0on shift during an event<\/li>\n<\/ul>\n<p>Access to this information is vital when you\u2019re suddenly faced with a pressing need to assess what\u2019s needed to reopen buildings and structures. Additionally, identifying which work orders are related to reopening in your CMMS software will help you quickly create the documentation you need when time is of the essence.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Inventory_Supplies\"><\/span>Inventory &amp; Supplies<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>COVID-19 disrupted supply chains on a huge number of products. Suddenly, everyday cleaning items are difficult to obtain, and shipping is delayed. CMMS software prevents these problems by\u2026<\/p>\n<ul>\n<li>Quickly identifying what you need for which piece of equipment, providing critical data when an emergency arises<\/li>\n<li>Showing where parts or materials are stored, making it quicker and easier for staff members to find them and preventing duplicate ordering because someone didn\u2019t look in the right place<\/li>\n<li>Enabling techs to reserve certain parts, ensuring the parts are available<\/li>\n<li>Tracking issue quantities to prevent situations where there\u2019s one part on hand when the job takes two<\/li>\n<li>Controlling stock based on need and availability to avoid both under-stocking and over-stocking<\/li>\n<li>Tracking slow-moving parts that might be surplus and returned to the vendor<\/li>\n<li>Streamlining reordering by determining current inventory levels and automatically generating purchase orders based on need<\/li>\n<li>Setting reorder points that calculate your average daily usage rate by the part\u2019s lead time in days<\/li>\n<li>Tracking shipments, vendor performance, and warranty information.<\/li>\n<li>Automating cyclical inventory counts and monitoring your inventory turn levels<\/li>\n<li>Tracking inventory loss or shrinkage.<\/li>\n<li>Using barcodes to make it easy to scan parts in or out<\/li>\n<\/ul>\n<p>Maintenance teams are busier than ever in a COVID-19 world. <a href=\"https:\/\/mpulsesoftware.com\/contact\/\">Contact us <\/a>to find out how MPulse CMMS software can help you during a pandemic\u2014and every day.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>COVID-19 has put maintenance in the spotlight. Suddenly, our job is at the top of everyone\u2019s mind. Organizations are newly focused on everything from cleanliness and safety to supplies and documentation. That means tools like CMMS software are more important than ever before. Our customers are using MPulse to tackle these new challenges in a COVID-19 world. Here\u2019s how. Documentation Maintenance departments strive to meet the growing demands of government and industry standards and regulatory bodies\u2014OSHA, FDA guidelines, ISO certification, etc. Every industry has its mountain of rules to climb. With COVID-19, those mountains are growing. These days you absolutely must have a CMMS solution to track the details of your increasingly complex maintenance operation. Now it\u2019s vital to document completed tasks and inspections to prevent legal action, as well as support changing requirements for insurance companies. Preventing just one lawsuit more than makes up for the price of CMMS software. Accessibility More than one business had its paper records become inaccessible during the pandemic as facilities closed. That\u2019s why MPulse customers turned to their CMMS software to Back up all data to a secure, off-site location Set up secure methods to\u00a0access data\u00a0off-site as necessary Maintain a list of equipment and assets Record information about manufacturers, warranties, and insurance policies Keep track of contact information for employees,\u00a0vendors, emergency response personnel, etc. Support\u00a0employees\u00a0on shift during an event Access to this information is vital when you\u2019re suddenly faced with a pressing need to assess what\u2019s needed to reopen buildings and structures. Additionally, identifying which work orders are related to reopening in your CMMS software will help you quickly create the documentation you need when time is of the essence. Inventory &amp; Supplies COVID-19 disrupted supply chains on a huge number of products. Suddenly, everyday cleaning items are difficult to obtain, and shipping is delayed. CMMS software prevents these problems by\u2026 Quickly identifying what you need for which piece of equipment, providing critical data when an emergency arises Showing where parts or materials are stored, making it quicker and easier for staff members to find them and preventing duplicate ordering because someone didn\u2019t look in the right place Enabling techs to reserve certain parts, ensuring the parts are available Tracking issue quantities to prevent situations where there\u2019s one part on hand when the job takes two Controlling stock based on need and availability to avoid both under-stocking and over-stocking Tracking slow-moving parts that might be surplus and returned to the vendor Streamlining reordering by determining current inventory levels and automatically generating purchase orders based on need Setting reorder points that calculate your average daily usage rate by the part\u2019s lead time in days Tracking shipments, vendor performance, and warranty information. Automating cyclical inventory counts and monitoring your inventory turn levels Tracking inventory loss or shrinkage. Using barcodes to make it easy to scan parts in or out Maintenance teams are busier than ever in a COVID-19 world. Contact us to find out how MPulse CMMS software can help you during a pandemic\u2014and every day.<\/p>\n","protected":false},"author":6,"featured_media":4884,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[12,13],"tags":[],"class_list":["post-4883","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cmms","category-maintenance-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Maintenance in a COVID-19 World | MPulse Software<\/title>\n<meta name=\"description\" content=\"COVID-19 has put maintenance in the spotlight, and tools like CMMS software are more important than ever before to tackle new challenges.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, 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