{"id":4953,"date":"2020-07-17T20:42:35","date_gmt":"2020-07-17T20:42:35","guid":{"rendered":"https:\/\/mpulsesoftware.com\/?p=4953"},"modified":"2025-07-30T06:19:09","modified_gmt":"2025-07-30T06:19:09","slug":"be-smart-about-cmms-data-migration","status":"publish","type":"post","link":"https:\/\/mpulsesoftware.com\/blog\/cmms\/be-smart-about-cmms-data-migration\/","title":{"rendered":"Be Smart About CMMS Data Migration"},"content":{"rendered":"<p>Data migration may sound simple, but it\u2019s often one of the biggest hang-ups when upgrading or installing new CMMS software.<\/p>\n<p>Your maintenance data is your most important asset, so now is the time to get it right.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/be-smart-about-cmms-data-migration\/#Migration_Checklist\" >Migration Checklist<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/be-smart-about-cmms-data-migration\/#MPulse_Can_Help_with_Data_Migration\" >MPulse Can Help with Data Migration<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Migration_Checklist\"><\/span>Migration Checklist<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Use this checklist to make your data migration a success.<\/p>\n<p style=\"padding-left: 40px;\"><strong> \u25a2 Understand What Your Organization Needs:<\/strong> You\u2019re not the only one who needs information from your maintenance data. As a result, you\u2019ll need to understand your organization\u2019s needs. Communicate with key stakeholders, from IT to Finance to Compliance departments.<\/p>\n<p style=\"padding-left: 40px;\"><strong> \u25a2 Export Current Data:<\/strong> Older software was not designed to get data out easily. However, more current programs can export data in various file types, typically a CSV file. Often you can do this task yourself or enlist the help of a power user or an internal IT specialist. But if that\u2019s not the case, hire some help.<\/p>\n<p style=\"padding-left: 40px;\"><strong>\u25a2 Decide What to Keep:<\/strong> If you\u2019ve decided to migrate to new software, it\u2019s usually because key needs aren\u2019t being met by your current system. Now is the time to make decisions about what you really need to keep. Or, another alternative is to simply start fresh. Your legacy data and old work orders can remain where they are for historical reference, and you simply add assets, parts, and preventive maintenance schedules to the new system.<\/p>\n<p style=\"padding-left: 40px;\"><strong>\u25a2 Map Out the Fields:<\/strong> Data fields aren\u2019t necessarily the same from one system to another. So you need to map field names, sizes, and types from one system to the other. We recommend using your vendor\u2019s services to help with this process. They know their software best. Use them.<\/p>\n<p style=\"padding-left: 40px;\"><strong>\u25a2 Clean Up Your Old Data:<\/strong> Don\u2019t underestimate the time it takes for data clean up. You may do this step before mapping fields, but sometimes customers need to see what the data looks like in the new system before they find issues. Look closely to find outdated information, incorrectly formatted data, or missing data. Clean data pays off in accurate reporting later.<\/p>\n<p style=\"padding-left: 40px;\"><strong>\u25a2 Import and Test:<\/strong> Once your data is complete and clean, your CMMS software vendor will import it into your software. Next, run some tests to make sure the right data is in the right place before \u201cgo live\u201d day. Verify if all field names are correct; the correct data is in the correct fields; assets lists are complete; parts and inventory lists are complete; scheduled tasks have transferred correctly; and key historical data is available. Here again, your vendor can help.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"MPulse_Can_Help_with_Data_Migration\"><\/span>MPulse Can Help with Data Migration<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Be smart about your CMMS data migration. MPulse can help. Make the most of our experience and knowledgeable staff. We\u2019re not just a software vendor. We\u2019re your partner in CMMS success.<\/p>\n<p>Have questions? <a href=\"https:\/\/mpulsesoftware.com\/contact\/\">Call us.<\/a> We\u2019re here for you.<\/p>\n<p>[related-content]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Data migration may sound simple, but it\u2019s often one of the biggest hang-ups when upgrading or installing new CMMS software. Your maintenance data is your most important asset, so now is the time to get it right. Migration Checklist Use this checklist to make your data migration a success. \u25a2 Understand What Your Organization Needs: You\u2019re not the only one who needs information from your maintenance data. As a result, you\u2019ll need to understand your organization\u2019s needs. Communicate with key stakeholders, from IT to Finance to Compliance departments. \u25a2 Export Current Data: Older software was not designed to get data out easily. However, more current programs can export data in various file types, typically a CSV file. Often you can do this task yourself or enlist the help of a power user or an internal IT specialist. But if that\u2019s not the case, hire some help. \u25a2 Decide What to Keep: If you\u2019ve decided to migrate to new software, it\u2019s usually because key needs aren\u2019t being met by your current system. Now is the time to make decisions about what you really need to keep. Or, another alternative is to simply start fresh. Your legacy data and old work orders can remain where they are for historical reference, and you simply add assets, parts, and preventive maintenance schedules to the new system. \u25a2 Map Out the Fields: Data fields aren\u2019t necessarily the same from one system to another. So you need to map field names, sizes, and types from one system to the other. We recommend using your vendor\u2019s services to help with this process. They know their software best. Use them. \u25a2 Clean Up Your Old Data: Don\u2019t underestimate the time it takes for data clean up. You may do this step before mapping fields, but sometimes customers need to see what the data looks like in the new system before they find issues. Look closely to find outdated information, incorrectly formatted data, or missing data. Clean data pays off in accurate reporting later. \u25a2 Import and Test: Once your data is complete and clean, your CMMS software vendor will import it into your software. Next, run some tests to make sure the right data is in the right place before \u201cgo live\u201d day. Verify if all field names are correct; the correct data is in the correct fields; assets lists are complete; parts and inventory lists are complete; scheduled tasks have transferred correctly; and key historical data is available. Here again, your vendor can help. MPulse Can Help with Data Migration Be smart about your CMMS data migration. MPulse can help. Make the most of our experience and knowledgeable staff. We\u2019re not just a software vendor. We\u2019re your partner in CMMS success. Have questions? Call us. We\u2019re here for you. [related-content]<\/p>\n","protected":false},"author":6,"featured_media":4956,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[12],"tags":[],"class_list":["post-4953","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cmms"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Be Smart About CMMS Data Migration | MPulse Software<\/title>\n<meta name=\"description\" content=\"Your maintenance data is your most important asset, so now is the time to get it right. Use this checklist for successful data migration.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/be-smart-about-cmms-data-migration\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Be Smart About CMMS Data Migration\" \/>\n<meta property=\"og:description\" content=\"Your maintenance data is your most important asset, so now is the time to get it right. 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