{"id":6268,"date":"2022-01-14T23:18:42","date_gmt":"2022-01-14T23:18:42","guid":{"rendered":"https:\/\/mpulsesoftware.com\/?p=6268"},"modified":"2025-07-30T06:16:25","modified_gmt":"2025-07-30T06:16:25","slug":"cmms-digital-licensing","status":"publish","type":"post","link":"https:\/\/mpulsesoftware.com\/blog\/cmms\/cmms-digital-licensing\/","title":{"rendered":"Decide which CMMS Digital Licensing Fits Your Business"},"content":{"rendered":"<p>When you purchase CMMS software, you\u2019ll need to buy a certain number of user licenses for the people who will use it. But there\u2019s more than one type of software license. Deciding which CMMS digital licensing fits your business is crucial. Here\u2019s what you need to know about CMMS software licensing.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/cmms-digital-licensing\/#Per-Seat_Licenses\" >Per-Seat Licenses<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/cmms-digital-licensing\/#Concurrent_Licensing\" >Concurrent Licensing<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Per-Seat_Licenses\"><\/span>Per-Seat Licenses<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Not so long ago, most organizations sold \u201cper-seat&#8221; licenses. Each person\u2014or seat\u2014needed one license. Five people needed five licenses\u2026 ten people needed ten licenses\u2026 and so on. And you needed more licenses for casual users who only needed access on a sporadic basis.<\/p>\n<p>It was a simple system, and it worked fine when software was installed on individual desktop computers with minimal connectivity.<\/p>\n<p>But it\u2019s not as effective for our modern world. Organizations now want the benefits of cloud technology and the ability to access software from multiple devices or locations. They don\u2019t want the administrative hassle of buying licenses when an employee leaves or a device is added.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Concurrent_Licensing\"><\/span>Concurrent Licensing<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Concurrent user licensing is a newer approach with the potential to save you money. The number of concurrent licenses you need is based on the number of users accessing the software at the same time.<\/p>\n<p>For example, if you have a maintenance team of 25 techs who all need CMMS software licenses, you\u2019d have to buy 25 licenses under the per-seat licensing plan.<\/p>\n<p>But concurrent user licensing offers more flexibility. Say seven of those techs worked the night shift, while the rest were on the day shift. You\u2019d only need 18 licenses because the night shift won\u2019t be using the system at the same time. If someone leaves and you hire someone new, you don\u2019t need to buy new licenses because the number of users accessing the software at the same time hasn\u2019t changed.<\/p>\n<p>Concurrent software licensing offers some big benefits for busy maintenance departments, like\u2026<\/p>\n<ul>\n<li aria-level=\"1\">Flexibility for light or infrequent users to access the software without having to purchase more licenses<\/li>\n<li aria-level=\"1\">Easy access the software from different devices and locations<\/li>\n<li aria-level=\"1\">Improved historical documentation or archiving by retaining legacy user information<\/li>\n<li aria-level=\"1\">Faster implementation for new users<\/li>\n<li aria-level=\"1\">Improved cost effectiveness with fewer licenses<\/li>\n<\/ul>\n<p>When purchasing concurrent licenses for CMMS software, you\u2019ll need to calculate how many people will need concurrent access. If you buy too few, some employees won\u2019t have access when they need it, slowing their productivity. If you buy too many, you\u2019re paying too much for access you won\u2019t need.<\/p>\n<p>Maintenance departments tend to prefer concurrent user licensing because it\u2019s far more cost effective and flexible, particularly for organizations who have employees on different shifts or in different time zones.<\/p>\n<p>All digital licensing options are not equal, so it\u2019s important to understand what you\u2019re really buying\u2014and how you can save some money and a lot of time. We are here to help you decide which CMMS digital licensing fits your business best. <a href=\"https:\/\/mpulsesoftware.com\/contact\/\">Contact us<\/a> to learn more about how concurrent licensing can help your maintenance operations.<\/p>\n<div class=\"acf-layout__buttons\"><a class=\"btn\" href=\"https:\/\/mpulsesoftware.com\/contact\/#pricing\" target=\"_self\" rel=\"noopener\" aria-label=\"Get a Free Custom Quote\">Get a Free Custom Quote<\/a><\/div>\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>When you purchase CMMS software, you\u2019ll need to buy a certain number of user licenses for the people who will use it. But there\u2019s more than one type of software license. Deciding which CMMS digital licensing fits your business is crucial. Here\u2019s what you need to know about CMMS software licensing. Per-Seat Licenses Not so long ago, most organizations sold \u201cper-seat&#8221; licenses. Each person\u2014or seat\u2014needed one license. Five people needed five licenses\u2026 ten people needed ten licenses\u2026 and so on. And you needed more licenses for casual users who only needed access on a sporadic basis. It was a simple system, and it worked fine when software was installed on individual desktop computers with minimal connectivity. But it\u2019s not as effective for our modern world. Organizations now want the benefits of cloud technology and the ability to access software from multiple devices or locations. They don\u2019t want the administrative hassle of buying licenses when an employee leaves or a device is added. Concurrent Licensing Concurrent user licensing is a newer approach with the potential to save you money. The number of concurrent licenses you need is based on the number of users accessing the software at the same time. For example, if you have a maintenance team of 25 techs who all need CMMS software licenses, you\u2019d have to buy 25 licenses under the per-seat licensing plan. But concurrent user licensing offers more flexibility. Say seven of those techs worked the night shift, while the rest were on the day shift. You\u2019d only need 18 licenses because the night shift won\u2019t be using the system at the same time. If someone leaves and you hire someone new, you don\u2019t need to buy new licenses because the number of users accessing the software at the same time hasn\u2019t changed. Concurrent software licensing offers some big benefits for busy maintenance departments, like\u2026 Flexibility for light or infrequent users to access the software without having to purchase more licenses Easy access the software from different devices and locations Improved historical documentation or archiving by retaining legacy user information Faster implementation for new users Improved cost effectiveness with fewer licenses When purchasing concurrent licenses for CMMS software, you\u2019ll need to calculate how many people will need concurrent access. If you buy too few, some employees won\u2019t have access when they need it, slowing their productivity. If you buy too many, you\u2019re paying too much for access you won\u2019t need. Maintenance departments tend to prefer concurrent user licensing because it\u2019s far more cost effective and flexible, particularly for organizations who have employees on different shifts or in different time zones. All digital licensing options are not equal, so it\u2019s important to understand what you\u2019re really buying\u2014and how you can save some money and a lot of time. We are here to help you decide which CMMS digital licensing fits your business best. Contact us to learn more about how concurrent licensing can help your maintenance operations. Get a Free Custom Quote<\/p>\n","protected":false},"author":6,"featured_media":6269,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[12,13],"tags":[],"class_list":["post-6268","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cmms","category-maintenance-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Which CMMS Digital Licensing Fits Your Business<\/title>\n<meta name=\"description\" content=\"Choosing which CMMS digital licensing fits your business is crucial. Learn about the different options available for user licenses.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/cmms-digital-licensing\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Decide which CMMS Digital Licensing Fits Your Business\" \/>\n<meta property=\"og:description\" content=\"Choosing which CMMS digital licensing fits your business is crucial. 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