{"id":6290,"date":"2022-01-28T22:49:23","date_gmt":"2022-01-28T22:49:23","guid":{"rendered":"https:\/\/mpulsesoftware.com\/?p=6290"},"modified":"2025-07-30T06:16:22","modified_gmt":"2025-07-30T06:16:22","slug":"cmms-organizational-system","status":"publish","type":"post","link":"https:\/\/mpulsesoftware.com\/blog\/cmms\/cmms-organizational-system\/","title":{"rendered":"How CMMS Complements Your Organizational System"},"content":{"rendered":"<p>Organizations use a management system to achieve objectives. While these systems vary, they all include a set of policies, processes, and procedures for an organization&#8217;s operations like financial, production, quality, safety, regulatory compliance, human resources, etc.<\/p>\n<p>CMMS software provides a tool that can be used in any management system. Sometimes you\u2019ll hear vendors claim their CMMS software will guarantee compliance with a specific management system, but that\u2019s not really true. Instead, CMMS complements the system.<\/p>\n<p>However, the benefits of CMMS software can work for any management system. Some of the most common include\u2026<\/p>\n<ul>\n<li aria-level=\"1\">Lean Manufacturing<\/li>\n<li aria-level=\"1\">Total Productive Maintenance<\/li>\n<li aria-level=\"1\">Process Safety Management System<\/li>\n<li aria-level=\"1\">Quality Management System<\/li>\n<li aria-level=\"1\">Total Quality Management<\/li>\n<li aria-level=\"1\">Six Sigma<\/li>\n<li aria-level=\"1\">SAE Standard for Reliability Centered Maintenance<\/li>\n<li aria-level=\"1\">Kanban<\/li>\n<li aria-level=\"1\">Agile<\/li>\n<\/ul>\n<p>For example, your company might use the <a href=\"https:\/\/mpulsesoftware.com\/resource\/siemens-case-study\/\">Lean Manufacturing<\/a> system, which incorporates management principles to eliminate waste, optimize processes, cut costs, boost innovation, and reduce time to market. Maintenance plays a role in all of these principles, and CMMS software supports your team with Lean policies, processes, and procedures. For example, CMMS works in conjunction with the philosophy of Lean Manufacturing as it pinpoints areas where productivity can be improved, thereby helping eliminate waste.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/cmms-organizational-system\/#Why_Use_a_CMMS_Software_Solution\" >Why Use a CMMS Software Solution?<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/cmms-organizational-system\/#Regulatory_Compliance\" >Regulatory Compliance<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Why_Use_a_CMMS_Software_Solution\"><\/span>Why Use a CMMS Software Solution?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>CMMS software excels at tracking the details of your increasingly complex maintenance operation. CMMS also helps promote and maintain policies, processes and procedures with the features your maintenance team needs, including\u2026<\/p>\n<ul>\n<li>Tracking employee health and safety information<\/li>\n<li>Documenting work procedures to make sure they are being followed<\/li>\n<li>Keeping production equipment safe and reliable<\/li>\n<li>Ensuring all safety inspections and tests are done properly and on schedule<\/li>\n<li>Determining when it\u2019s time to repair or replace malfunctioning equipment<\/li>\n<li>Documenting work orders and preventive maintenance on key assets<\/li>\n<li>Creating reports for audits and other regulatory compliance needs<\/li>\n<li>Archiving work and asset history<\/li>\n<li>Storing employee training and certifications<\/li>\n<li>Tracking incidents<\/li>\n<li>Enabling user-defined permissions, access, and login control<\/li>\n<li>Supporting electronic signatures with limited access to a specific signature field to enter approval<\/li>\n<\/ul>\n<p>The advantages of using CMMS software benefit organizations in multiple ways that contribute to management objectives. For example, CMMS offers financial benefits by efficiently scheduling and tracking preventive maintenance tasks on your critical assets. Your CMMS system also notifies you in a timely manner when these services are due, so your team is on top of it. Additionally, staying current on your PM services helps your assets work better and more efficiently for longer\u2014saving money and energy as well as reducing emissions along the way.<\/p>\n<p>Waste reduction is another big area.\u00a0 For example, you can reduce material waste by improving the tracking of purchase orders and inventory. Knowing exactly what you have on hand prevents over-ordering and stocking unneeded parts or materials. Not only do you prevent waste of inventory, but you also save the energy needed to transport and store unnecessary stock. Additionally, when you start using electronic records and mobile devices for work order management and inventory management, you reduce the use of office supplies like paper and ink.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Regulatory_Compliance\"><\/span>Regulatory Compliance<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Even if your organization doesn\u2019t follow a specific management system, everyone must work with guidelines from regulatory agencies. CMMS also offers operations benefits that can help organizations maintain compliance with agencies such as \u2026<\/p>\n<ul>\n<li aria-level=\"1\">OSHA<\/li>\n<li aria-level=\"1\">ISO<\/li>\n<li aria-level=\"1\">FDA<\/li>\n<li aria-level=\"1\">FAA<\/li>\n<li aria-level=\"1\">USDA<\/li>\n<\/ul>\n<p>CMMS software provides a reliable central repository for your maintenance and safety data. That\u2019s why CMMS software is the right solution to help companies cope with complex guidelines from their industry\u2019s regulatory agencies.<\/p>\n<p>With CMMS, you\u2019ll have a traceable history of completed maintenance tasks and documented policies. Then, you can prove that you\u2019re acting in accordance with an agency&#8217;s guidelines.<\/p>\n<p>Have questions? <a href=\"https:\/\/mpulsesoftware.com\/contact\/\">Contact us<\/a>. We\u2019re here to help.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Organizations use a management system to achieve objectives. While these systems vary, they all include a set of policies, processes, and procedures for an organization&#8217;s operations like financial, production, quality, safety, regulatory compliance, human resources, etc. CMMS software provides a tool that can be used in any management system. Sometimes you\u2019ll hear vendors claim their CMMS software will guarantee compliance with a specific management system, but that\u2019s not really true. Instead, CMMS complements the system. However, the benefits of CMMS software can work for any management system. Some of the most common include\u2026 Lean Manufacturing Total Productive Maintenance Process Safety Management System Quality Management System Total Quality Management Six Sigma SAE Standard for Reliability Centered Maintenance Kanban Agile For example, your company might use the Lean Manufacturing system, which incorporates management principles to eliminate waste, optimize processes, cut costs, boost innovation, and reduce time to market. Maintenance plays a role in all of these principles, and CMMS software supports your team with Lean policies, processes, and procedures. For example, CMMS works in conjunction with the philosophy of Lean Manufacturing as it pinpoints areas where productivity can be improved, thereby helping eliminate waste. Why Use a CMMS Software Solution? CMMS software excels at tracking the details of your increasingly complex maintenance operation. CMMS also helps promote and maintain policies, processes and procedures with the features your maintenance team needs, including\u2026 Tracking employee health and safety information Documenting work procedures to make sure they are being followed Keeping production equipment safe and reliable Ensuring all safety inspections and tests are done properly and on schedule Determining when it\u2019s time to repair or replace malfunctioning equipment Documenting work orders and preventive maintenance on key assets Creating reports for audits and other regulatory compliance needs Archiving work and asset history Storing employee training and certifications Tracking incidents Enabling user-defined permissions, access, and login control Supporting electronic signatures with limited access to a specific signature field to enter approval The advantages of using CMMS software benefit organizations in multiple ways that contribute to management objectives. For example, CMMS offers financial benefits by efficiently scheduling and tracking preventive maintenance tasks on your critical assets. Your CMMS system also notifies you in a timely manner when these services are due, so your team is on top of it. Additionally, staying current on your PM services helps your assets work better and more efficiently for longer\u2014saving money and energy as well as reducing emissions along the way. Waste reduction is another big area.\u00a0 For example, you can reduce material waste by improving the tracking of purchase orders and inventory. Knowing exactly what you have on hand prevents over-ordering and stocking unneeded parts or materials. Not only do you prevent waste of inventory, but you also save the energy needed to transport and store unnecessary stock. Additionally, when you start using electronic records and mobile devices for work order management and inventory management, you reduce the use of office supplies like paper and ink. Regulatory Compliance Even if your organization doesn\u2019t follow a specific management system, everyone must work with guidelines from regulatory agencies. CMMS also offers operations benefits that can help organizations maintain compliance with agencies such as \u2026 OSHA ISO FDA FAA USDA CMMS software provides a reliable central repository for your maintenance and safety data. That\u2019s why CMMS software is the right solution to help companies cope with complex guidelines from their industry\u2019s regulatory agencies. With CMMS, you\u2019ll have a traceable history of completed maintenance tasks and documented policies. Then, you can prove that you\u2019re acting in accordance with an agency&#8217;s guidelines. Have questions? Contact us. We\u2019re here to help.<\/p>\n","protected":false},"author":6,"featured_media":6291,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[12,13],"tags":[],"class_list":["post-6290","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cmms","category-maintenance-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How CMMS Complements Your Organizational System<\/title>\n<meta name=\"description\" content=\"Improve your management systems with CMMS software. Learn how it complements organizational systems and enhances efficiency and compliance.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/cmms-organizational-system\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How CMMS Complements Your Organizational System\" \/>\n<meta property=\"og:description\" content=\"Improve your management systems with CMMS software. 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