{"id":6670,"date":"2022-05-31T19:30:59","date_gmt":"2022-05-31T19:30:59","guid":{"rendered":"https:\/\/mpulsesoftware.com\/?p=6670"},"modified":"2025-07-30T06:16:02","modified_gmt":"2025-07-30T06:16:02","slug":"how-to-calculate-downtime","status":"publish","type":"post","link":"https:\/\/mpulsesoftware.com\/blog\/cmms\/how-to-calculate-downtime\/","title":{"rendered":"How to Calculate Downtime"},"content":{"rendered":"<p>Calculating asset downtime offers new insights into your maintenance operations, and how you can make improvements.<\/p>\n<p>But how do you calculate downtime? And what can you do with that information? Here\u2019s what you need to know.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/how-to-calculate-downtime\/#What_Is_Equipment_Downtime\" >What Is Equipment Downtime?<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/how-to-calculate-downtime\/#Why_You_Need_to_Track_Equipment_Downtime\" >Why You Need to Track Equipment Downtime<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/how-to-calculate-downtime\/#How_Much_Downtime_is_OK\" >How Much Downtime is OK?<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/how-to-calculate-downtime\/#How_to_Calculate_Asset_Downtime\" >How to Calculate Asset Downtime<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/how-to-calculate-downtime\/#Simple_Downtime_Calculation\" >Simple Downtime Calculation<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/how-to-calculate-downtime\/#How_to_Reduce_Downtime\" >How to Reduce Downtime<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/how-to-calculate-downtime\/#Utilize_Smart_Maintenance_Scheduling_to_Reduce_Downtime\" >Utilize Smart Maintenance Scheduling to Reduce Downtime<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/how-to-calculate-downtime\/#CMMS_Features_Smart_Maintenance_Scheduling_Reduces_Downtime\" >CMMS Features: Smart Maintenance Scheduling Reduces Downtime<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What_Is_Equipment_Downtime\"><\/span>What Is Equipment Downtime?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Downtime refers to any period when a system fails to perform its primary function. For your maintenance operations, you\u2019ll want to measure unexpected downtime that occurs any time production stops due to asset failure. You also might track planned downtime, which means equipment remains offline while <a href=\"https:\/\/mpulsesoftware.com\/software\/features\/preventive-maintenance\/\">preventive maintenance<\/a> or other planned tasks occur.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why_You_Need_to_Track_Equipment_Downtime\"><\/span>Why You Need to Track Equipment Downtime<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>While your managers likely want to track equipment downtime, it holds benefits for the maintenance team too. Maintenance is on the frontline when things aren\u2019t working, and it directly affects our workload.<\/p>\n<p>Tracking equipment downtime helps with\u2026<\/p>\n<ul>\n<li aria-level=\"1\">Determining which workflows are working and which ones aren\u2019t<\/li>\n<li aria-level=\"1\">Evaluating the effectiveness of PM schedules<\/li>\n<li aria-level=\"1\">Identifying areas for improvement<\/li>\n<li aria-level=\"1\">Lowering maintenance costs<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"How_Much_Downtime_is_OK\"><\/span>How Much Downtime is OK?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>You can\u2019t avoid downtime, but you can minimize it. Most enterprise organizations aim for 10% or less for unscheduled downtime, which they calculate on the basis of number of operating hours.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Calculate_Asset_Downtime\"><\/span>How to Calculate Asset Downtime<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To calculate asset downtime, you need data. You\u2019ll find some of this data in your CMMS software, and your accounting department can help with the rest. This data should include:<\/p>\n<ul>\n<li><strong>Employee costs per hour:<\/strong> The average employee salary divided by number of hours worked, multiplied by the number of employees.<\/li>\n<li><strong>Average revenue per hour: <\/strong>An estimate of how much revenue your company generates in a given hour.<\/li>\n<li><strong>Employees affected by downtime:<\/strong> An estimate of the percent of employees who would be unable to work due to shut down machinery.<\/li>\n<li><strong>Revenue affected by downtime:<\/strong> An estimate of the percent of revenue lost due to machine downtime.<\/li>\n<li><strong>Number of units produced per hour:<\/strong> An estimate of the number of units produced in one hour.<\/li>\n<li><strong>Average profit per unit:<\/strong> The amount of profit earned for each unit produced.<\/li>\n<li><strong>Number of hours of downtime:<\/strong> The number of hours of downtime expected.<\/li>\n<\/ul>\n<p>Maintenance managers plug in these estimates and generate an average cost of machine downtime per hour.<\/p>\n<p><iframe src=\"https:\/\/onedrive.live.com\/embed?cid=5236416617529964&amp;resid=5236416617529964%21107&amp;authkey=AGwsYH6zLzWog0g&amp;em=2&amp;wdAllowInteractivity=False&amp;AllowTyping=True&amp;Item='Sheet1'!A1%3AB12&amp;wdHideGridlines=True&amp;wdDownloadButton=True\" width=\"600\" height=\"282\" frameborder=\"0\" scrolling=\"no\"><\/iframe><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Simple_Downtime_Calculation\"><\/span>Simple Downtime Calculation<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Not everyone needs to calculate downtime at the same level. If you need something a little simpler, try this equation that only takes a few numbers:<\/p>\n<p>(Hours of downtime \/ Total period measured) * 100 = percentage of downtime<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Reduce_Downtime\"><\/span>How to Reduce Downtime<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Once you have the basic calculations, you can identify ways to reduce downtime. MPulse customers have successfully reduced downtime by\u2026<\/p>\n<ul>\n<li aria-level=\"1\">Optimizing their MPulse CMMS software to collect more data<\/li>\n<li aria-level=\"1\">Improving <a href=\"https:\/\/mpulsesoftware.com\/software\/features\/preventive-maintenance\/\">preventive or predictive maintenance schedules<\/a> and completion rates<\/li>\n<li aria-level=\"1\">Using <a href=\"https:\/\/mpulsesoftware.com\/software\/features\/condition-based-maintenance\/\">condition-based maintenance tools<\/a><\/li>\n<li aria-level=\"1\">Improving documentation of unscheduled downtime for better insight into what can be improved<\/li>\n<li aria-level=\"1\">Using mobile CMMS tools to improve response time and provide better access to data<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Utilize_Smart_Maintenance_Scheduling_to_Reduce_Downtime\"><\/span>Utilize Smart Maintenance Scheduling to Reduce Downtime<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Smart maintenance scheduling can help reduce equipment downtime and increase asset efficiency, as well as extending their usable life. With the help of CMMS software, maintenance managers can automate preventive maintenance schedules that contribute to the upkeep of assets, balance workloads, reduce confusion and errors, create benchmarks, and track repair times. Ultimately, these proactive measures help sidestep serious problems that arise as a result of neglect and delays in more expensive maintenance, and can cut down the time to respond to emergency repairs.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"CMMS_Features_Smart_Maintenance_Scheduling_Reduces_Downtime\"><\/span>CMMS Features: Smart Maintenance Scheduling Reduces Downtime<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>MPulse CMMS software makes maintenance scheduling easy by collecting information and turning it into actionable data. These\u00a0<a href=\"https:\/\/mpulsesoftware.com\/software\/features\/\">features<\/a>\u00a0include\u2026<\/p>\n<ul>\n<li><strong>Dashboards<\/strong>\u00a0are highly configurable \u201ccommand center consoles\u201d that your most important data front and center, where you don\u2019t have to dig for it. In addition to charts and graphs, you can link videos, photos, documents, and websites to Dashboards as well.<\/li>\n<li><strong>Asset Status Board<\/strong>\u00a0provides a single-screen view of the health of your entire production line, facilities footprint, or fleet of vehicles. Square boxes (\u201ccells\u201d) are color-coded according to criteria you\u2019ve defined. Work requests can be processed directly from the ASB.<\/li>\n<li><strong>Condition-Based Maintenance (CBM)<\/strong>\u00a0keeps tabs on the actual state of your critical assets by recording the output of any meters and gauges on that asset. When an asset\u2019s condition changes, MPulse lets you know immediately, so you can react before breakdowns happen.<\/li>\n<li><strong>DataLink Integration Adapter<\/strong>\u00a0enables your MPulse administrator or local IT team to quickly and easily move data in and out of MPulse using a familiar, intuitive interface. It also works with Industrial Internet of Things (IIoT) devices\u2014collecting data faster and easier than ever before.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Calculating asset downtime offers new insights into your maintenance operations, and how you can make improvements. But how do you calculate downtime? And what can you do with that information? Here\u2019s what you need to know. What Is Equipment Downtime? Downtime refers to any period when a system fails to perform its primary function. For your maintenance operations, you\u2019ll want to measure unexpected downtime that occurs any time production stops due to asset failure. You also might track planned downtime, which means equipment remains offline while preventive maintenance or other planned tasks occur. Why You Need to Track Equipment Downtime While your managers likely want to track equipment downtime, it holds benefits for the maintenance team too. Maintenance is on the frontline when things aren\u2019t working, and it directly affects our workload. Tracking equipment downtime helps with\u2026 Determining which workflows are working and which ones aren\u2019t Evaluating the effectiveness of PM schedules Identifying areas for improvement Lowering maintenance costs How Much Downtime is OK? You can\u2019t avoid downtime, but you can minimize it. Most enterprise organizations aim for 10% or less for unscheduled downtime, which they calculate on the basis of number of operating hours. How to Calculate Asset Downtime To calculate asset downtime, you need data. You\u2019ll find some of this data in your CMMS software, and your accounting department can help with the rest. This data should include: Employee costs per hour: The average employee salary divided by number of hours worked, multiplied by the number of employees. Average revenue per hour: An estimate of how much revenue your company generates in a given hour. Employees affected by downtime: An estimate of the percent of employees who would be unable to work due to shut down machinery. Revenue affected by downtime: An estimate of the percent of revenue lost due to machine downtime. Number of units produced per hour: An estimate of the number of units produced in one hour. Average profit per unit: The amount of profit earned for each unit produced. Number of hours of downtime: The number of hours of downtime expected. Maintenance managers plug in these estimates and generate an average cost of machine downtime per hour. Simple Downtime Calculation Not everyone needs to calculate downtime at the same level. If you need something a little simpler, try this equation that only takes a few numbers: (Hours of downtime \/ Total period measured) * 100 = percentage of downtime How to Reduce Downtime Once you have the basic calculations, you can identify ways to reduce downtime. MPulse customers have successfully reduced downtime by\u2026 Optimizing their MPulse CMMS software to collect more data Improving preventive or predictive maintenance schedules and completion rates Using condition-based maintenance tools Improving documentation of unscheduled downtime for better insight into what can be improved Using mobile CMMS tools to improve response time and provide better access to data Utilize Smart Maintenance Scheduling to Reduce Downtime Smart maintenance scheduling can help reduce equipment downtime and increase asset efficiency, as well as extending their usable life. With the help of CMMS software, maintenance managers can automate preventive maintenance schedules that contribute to the upkeep of assets, balance workloads, reduce confusion and errors, create benchmarks, and track repair times. Ultimately, these proactive measures help sidestep serious problems that arise as a result of neglect and delays in more expensive maintenance, and can cut down the time to respond to emergency repairs. CMMS Features: Smart Maintenance Scheduling Reduces Downtime MPulse CMMS software makes maintenance scheduling easy by collecting information and turning it into actionable data. These\u00a0features\u00a0include\u2026 Dashboards\u00a0are highly configurable \u201ccommand center consoles\u201d that your most important data front and center, where you don\u2019t have to dig for it. In addition to charts and graphs, you can link videos, photos, documents, and websites to Dashboards as well. Asset Status Board\u00a0provides a single-screen view of the health of your entire production line, facilities footprint, or fleet of vehicles. Square boxes (\u201ccells\u201d) are color-coded according to criteria you\u2019ve defined. Work requests can be processed directly from the ASB. Condition-Based Maintenance (CBM)\u00a0keeps tabs on the actual state of your critical assets by recording the output of any meters and gauges on that asset. When an asset\u2019s condition changes, MPulse lets you know immediately, so you can react before breakdowns happen. DataLink Integration Adapter\u00a0enables your MPulse administrator or local IT team to quickly and easily move data in and out of MPulse using a familiar, intuitive interface. It also works with Industrial Internet of Things (IIoT) devices\u2014collecting data faster and easier than ever before. &nbsp;<\/p>\n","protected":false},"author":6,"featured_media":6671,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[12,13,18],"tags":[],"class_list":["post-6670","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cmms","category-maintenance-management","category-workplace-efficiency"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Calculate Downtime | MPulse Software<\/title>\n<meta name=\"description\" content=\"Unlock the secrets of calculating downtime and revolutionize your maintenance operations. 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