{"id":6950,"date":"2022-09-26T22:29:39","date_gmt":"2022-09-26T22:29:39","guid":{"rendered":"https:\/\/mpulsesoftware.com\/?p=6950"},"modified":"2025-07-30T06:15:50","modified_gmt":"2025-07-30T06:15:50","slug":"digital-media-management","status":"publish","type":"post","link":"https:\/\/mpulsesoftware.com\/blog\/cmms\/digital-media-management\/","title":{"rendered":"Why You Need a CMMS with Digital Media Management"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/mpulsesoftware.com\/software\/features\/media-management\/\"><span style=\"font-weight: 400;\">Media Management feature<\/span><\/a><span style=\"font-weight: 400;\"> of MPulse CMMS software offers quick access to digital information resources right from your device.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As a result, commonly used documents and information are available to all maintenance team members. That reduces your team\u2019s time spent searching for important resources.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It includes the ability to\u2026<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Store or link to a wide variety of digital assets, including videos, photos, PDFs, manuals, vendor websites, intranet sites, documents, and more<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Link to media from asset records or work orders<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Provide quick access to media materials for team members<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Easily update or add media assets as necessary<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The Media Management feature also lets you link media assets to your Dashboards, so it\u2019s right there waiting for you every time you sign in.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s learn how to use it.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/digital-media-management\/#Set_Up_Your_Media_Storage\" >Set Up Your Media Storage<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/digital-media-management\/#Link_Media\" >Link Media<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/digital-media-management\/#Add_Media_As_Record_Image\" >Add Media As Record Image<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/digital-media-management\/#Media_Management_Benefits\" >Media Management Benefits<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Set_Up_Your_Media_Storage\"><\/span><span style=\"font-weight: 400;\">Set Up Your Media Storage<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Before you can use Media Management, you need to enable your storage location in your MPulse settings. (Note, if you have an internal IT team or you\u2019ve used MPulse <\/span><a href=\"https:\/\/mpulsesoftware.com\/services\/new-getting-started-services\/\"><span style=\"font-weight: 400;\">Implementation Services<\/span><\/a><span style=\"font-weight: 400;\">, this step was probably already done.)<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Start by going to\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Management Tools \/ General \/ Media Storage<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You have three options to choose from:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">FTP Server<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cloud Storage with Amazon S3<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cloud Storage with Azure Blob Storage<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Choose the right one for you, and add the pertinent details. (Have questions? <\/span><a href=\"https:\/\/mpulsesoftware.com\/support\/\"><span style=\"font-weight: 400;\">MPulse is here to help!<\/span><\/a><span style=\"font-weight: 400;\">)<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Link_Media\"><\/span><span style=\"font-weight: 400;\">Link Media<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Once your storage is set up, you can begin to link media files to the appropriate record.\u00a0<\/span><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-6951\" src=\"https:\/\/mpulsesoftware.com\/app\/uploads\/2022\/09\/Mpulse-Media-Management.png\" alt=\"CMMS software with Digital Media Management\" width=\"1072\" height=\"552\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Start by clicking the chain link icon (fifth from left).\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Select Choose files. Then, select the media you want to link and click Upload\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now you\u2019ll see a thumbnail in the media section. To view this media, click the thumbnail. Then the view detail icon (second from left).<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Add_Media_As_Record_Image\"><\/span><span style=\"font-weight: 400;\">Add Media As Record Image<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To add this media as a Record Image, click the thumbnail and then the record image icon (first from left).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Media can be linked to most record areas within MPulse, including maintenance task records and maintenance request records. The media linked in these record areas will also become part of work orders.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Media_Management_Benefits\"><\/span><span style=\"font-weight: 400;\">Media Management Benefits<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The Media Management feature of MPulse CMMS offers the following benefits\u2026<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Quick access to digital information resources right from your software<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Information stored with record, so it\u2019s easy to find it the next time<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Commonly used resources available to all team members<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reduced time looking for important documents or information<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accessible storage of important training materials<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Have questions about MPulse Media Management? <\/span><a href=\"https:\/\/mpulsesoftware.com\/contact\/\"><span style=\"font-weight: 400;\">Contact us<\/span><\/a><span style=\"font-weight: 400;\">. We\u2019re here for you.<\/span><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Media Management feature of MPulse CMMS software offers quick access to digital information resources right from your device.\u00a0 As a result, commonly used documents and information are available to all maintenance team members. That reduces your team\u2019s time spent searching for important resources. It includes the ability to\u2026 Store or link to a wide variety of digital assets, including videos, photos, PDFs, manuals, vendor websites, intranet sites, documents, and more Link to media from asset records or work orders Provide quick access to media materials for team members Easily update or add media assets as necessary The Media Management feature also lets you link media assets to your Dashboards, so it\u2019s right there waiting for you every time you sign in. Let\u2019s learn how to use it. Set Up Your Media Storage Before you can use Media Management, you need to enable your storage location in your MPulse settings. (Note, if you have an internal IT team or you\u2019ve used MPulse Implementation Services, this step was probably already done.) Start by going to\u00a0 Management Tools \/ General \/ Media Storage You have three options to choose from: FTP Server Cloud Storage with Amazon S3 Cloud Storage with Azure Blob Storage Choose the right one for you, and add the pertinent details. (Have questions? MPulse is here to help!) Link Media Once your storage is set up, you can begin to link media files to the appropriate record.\u00a0 Start by clicking the chain link icon (fifth from left).\u00a0 Select Choose files. Then, select the media you want to link and click Upload\u00a0 Now you\u2019ll see a thumbnail in the media section. To view this media, click the thumbnail. Then the view detail icon (second from left). Add Media As Record Image To add this media as a Record Image, click the thumbnail and then the record image icon (first from left). Media can be linked to most record areas within MPulse, including maintenance task records and maintenance request records. The media linked in these record areas will also become part of work orders. Media Management Benefits The Media Management feature of MPulse CMMS offers the following benefits\u2026 Quick access to digital information resources right from your software Information stored with record, so it\u2019s easy to find it the next time Commonly used resources available to all team members Reduced time looking for important documents or information Accessible storage of important training materials Have questions about MPulse Media Management? Contact us. We\u2019re here for you. &nbsp;<\/p>\n","protected":false},"author":6,"featured_media":5115,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[12],"tags":[],"class_list":["post-6950","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cmms"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Why You Need a CMMS Tool With Digital Media Management<\/title>\n<meta name=\"description\" content=\"Learn how the Media Management feature of MPulse CMMS software offers quick access to digital information resources right from your device.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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