{"id":7051,"date":"2022-10-28T08:00:38","date_gmt":"2022-10-28T08:00:38","guid":{"rendered":"https:\/\/mpulsesoftware.com\/?p=7051"},"modified":"2025-07-30T06:15:41","modified_gmt":"2025-07-30T06:15:41","slug":"7-ways-cmms-can-save-you-money","status":"publish","type":"post","link":"https:\/\/mpulsesoftware.com\/blog\/cmms\/7-ways-cmms-can-save-you-money\/","title":{"rendered":"7 Ways CMMS Can Save You Money"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">CMMS software is an investment for your organization, and like any investment, you want to see a return on your money. You know CMMS software can help streamline your company\u2019s maintenance operations, but how much can you really save?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Successful CMMS implementations typically return 3 to 5 times the initial investment in less than three years. The average gross savings on maintenance expenditures range from 10% to 40%.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Those numbers are impressive, but where do they come from? In most cases, these categories constitute the bulk of the savings.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/7-ways-cmms-can-save-you-money\/#Decrease_Labor_Costs\" >Decrease Labor Costs<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/7-ways-cmms-can-save-you-money\/#Streamline_Inventory_Management\" >Streamline Inventory Management<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/7-ways-cmms-can-save-you-money\/#Reduce_Equipment_Downtime\" >Reduce Equipment Downtime\u00a0<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/7-ways-cmms-can-save-you-money\/#Optimize_Equipment_Life_Cycle\" >Optimize Equipment Life Cycle<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/7-ways-cmms-can-save-you-money\/#Prevent_Manufacturing_Scrap_and_Rework\" >Prevent Manufacturing Scrap and Rework<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/7-ways-cmms-can-save-you-money\/#Strengthen_Workplace_Safety\" >Strengthen Workplace Safety\u00a0<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/7-ways-cmms-can-save-you-money\/#Easier_Compliance\" >Easier Compliance<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Decrease_Labor_Costs\"><\/span><span style=\"font-weight: 400;\">Decrease Labor Costs<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Labor is a big part of any organization\u2019s budget. <\/span><a href=\"https:\/\/mpulsesoftware.com\/software\/features\/labor-resource-management\/\"><span style=\"font-weight: 400;\">Personnel management<\/span><\/a><span style=\"font-weight: 400;\"> starts with appropriate staffing levels. CMMS software helps you accurately estimate labor hours for preventive maintenance (PM) tasks, making sure your staffing levels match the workload, and decreasing overtime costs. This type of labor cost analysis can determine when it\u2019s more efficient to add more staff members instead of paying your current employees more overtime.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Computerized maintenance management software also helps you get the highest-priority work done while making sure lower-priority work doesn\u2019t slip through the cracks. Work order management features in CMMS software can automate schedules for both employees and contract workers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This information also eliminates lost information between shifts, reducing confusion and errors. Employee performance tracking helps you determine which employees are most efficient at which tasks, enabling managers to balance the workload. By tracking repair times, you can create benchmarks for your organization as well.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Streamline_Inventory_Management\"><\/span><span style=\"font-weight: 400;\">Streamline Inventory Management<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The number one reason for delayed repairs is unavailable parts. CMMS software\u2019s ability to manage your <\/span><a href=\"https:\/\/mpulsesoftware.com\/software\/features\/parts-supplies-inventory-management\/\"><span style=\"font-weight: 400;\">parts inventory<\/span><\/a><span style=\"font-weight: 400;\"> prevents under-stocking and overstocking and streamlines reordering.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It can also help automate cyclical inventory counts. CMMS software can determine your current inventory levels and automatically generate purchase orders based on need, reducing purchasing overhead.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You also can track parts to stock based on availability. For example, if a part has a three-week lead time, you can adjust stocking levels to make sure it is available when your staff needs it.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Reduce_Equipment_Downtime\"><\/span><span style=\"font-weight: 400;\">Reduce Equipment Downtime\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When your organization\u2019s equipment hasn\u2019t been maintained properly, you\u2019re going to experience more breakdowns. That translates into lost dollars and intense pressure on the maintenance team to get production running again.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">When you use computerized maintenance management software to schedule and track PMs, you\u2019ll reduce emergency maintenance issues and unexpected production stoppages. This, in turn, cuts overtime costs for <\/span><a href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/how-to-calculate-downtime\/\"><span style=\"font-weight: 400;\">emergency repairs<\/span><\/a><span style=\"font-weight: 400;\"> and reduces production losses. You can also schedule maintenance for off hours by tracking equipment use time.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Optimize_Equipment_Life_Cycle\"><\/span><span style=\"font-weight: 400;\">Optimize Equipment Life Cycle<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">CMMS software generates a schedule of preventive maintenance tasks, making it simpler to follow the manufacturer\u2019s guidelines. Properly maintained assets perform more efficiently, use less energy, and fail less often\u2014extending their usable life.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">CMMS data also helps organizations make effective <\/span><a href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/how-to-decide-whether-to-repair-or-replace-assets\/\"><span style=\"font-weight: 400;\">replace-or-repair<\/span><\/a><span style=\"font-weight: 400;\"> decisions. Maintenance software can track not only the age of the equipment, but the miles, hours, life-to-date repair dollars, and many other metrics\u2014helping you decide when it becomes cheaper to replace an asset instead of repairing it.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Prevent_Manufacturing_Scrap_and_Rework\"><\/span><span style=\"font-weight: 400;\">Prevent Manufacturing Scrap and Rework<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In manufacturing industries, CMMS software helps reduce scrap and rework by keeping equipment operating efficiently, reducing emergency production breakdowns, and avoiding catastrophic material losses.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Maintenance and inspection schedules generated from CMMS reports help spot issues before they occur. Regular servicing also ensures equipment is properly calibrated and lubricated.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Strengthen_Workplace_Safety\"><\/span><span style=\"font-weight: 400;\">Strengthen Workplace Safety\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">CMMS software documents work procedures to establish accountability. That includes tracking employee <\/span><a href=\"https:\/\/mpulsesoftware.com\/blog\/maintenance-management\/how-cmms-software-can-help-you-meet-osha-requirements\/\"><span style=\"font-weight: 400;\">health and safety<\/span><\/a><span style=\"font-weight: 400;\"> information, recording completed tasks to keep equipment safe and reliable, and ensuring all safety inspections and tests are done properly and on schedule.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">CMMS encourages safety by integrating all compliance codes and maintenance manuals to on-site equipment records. By using CMMS software to track health and safety data, you can also identify and resolve potential risks before outside auditors do.\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Easier_Compliance\"><\/span><span style=\"font-weight: 400;\">Easier Compliance<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Compliance in the maintenance department requires documentation, specifically for creating procedures and recording maintenance activities. Your CMMS data provides both the big picture and the little details, so your maintenance tasks are both visible and verifiable.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The data recorded for assets, employees, inventory, schedules, and work orders provides the basis for your compliance documentation. And best of all, you can access the information in minutes, instead of spending hours or even days sorting through a paper filing system.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With solid data and easy-to-read reports, your organization can support compliance requirements based on hard evidence, which will improve your ability to respond to inspections and audits. You\u2019ll also be able to identify issues long before your organization receives a visit.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Like most successful investments, CMMS benefits compound over time. As your data becomes more comprehensive, your organization becomes more efficient and the return on investment climbs. Computerized maintenance management software helps you capture key data and turn it into reliable information to help make cost-effective choices about asset management.<\/span><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>CMMS software is an investment for your organization, and like any investment, you want to see a return on your money. You know CMMS software can help streamline your company\u2019s maintenance operations, but how much can you really save? Successful CMMS implementations typically return 3 to 5 times the initial investment in less than three years. The average gross savings on maintenance expenditures range from 10% to 40%. Those numbers are impressive, but where do they come from? In most cases, these categories constitute the bulk of the savings. Decrease Labor Costs Labor is a big part of any organization\u2019s budget. Personnel management starts with appropriate staffing levels. CMMS software helps you accurately estimate labor hours for preventive maintenance (PM) tasks, making sure your staffing levels match the workload, and decreasing overtime costs. This type of labor cost analysis can determine when it\u2019s more efficient to add more staff members instead of paying your current employees more overtime. Computerized maintenance management software also helps you get the highest-priority work done while making sure lower-priority work doesn\u2019t slip through the cracks. Work order management features in CMMS software can automate schedules for both employees and contract workers. This information also eliminates lost information between shifts, reducing confusion and errors. Employee performance tracking helps you determine which employees are most efficient at which tasks, enabling managers to balance the workload. By tracking repair times, you can create benchmarks for your organization as well. Streamline Inventory Management The number one reason for delayed repairs is unavailable parts. CMMS software\u2019s ability to manage your parts inventory prevents under-stocking and overstocking and streamlines reordering. It can also help automate cyclical inventory counts. CMMS software can determine your current inventory levels and automatically generate purchase orders based on need, reducing purchasing overhead. You also can track parts to stock based on availability. For example, if a part has a three-week lead time, you can adjust stocking levels to make sure it is available when your staff needs it. Reduce Equipment Downtime\u00a0 When your organization\u2019s equipment hasn\u2019t been maintained properly, you\u2019re going to experience more breakdowns. That translates into lost dollars and intense pressure on the maintenance team to get production running again. When you use computerized maintenance management software to schedule and track PMs, you\u2019ll reduce emergency maintenance issues and unexpected production stoppages. This, in turn, cuts overtime costs for emergency repairs and reduces production losses. You can also schedule maintenance for off hours by tracking equipment use time. Optimize Equipment Life Cycle CMMS software generates a schedule of preventive maintenance tasks, making it simpler to follow the manufacturer\u2019s guidelines. Properly maintained assets perform more efficiently, use less energy, and fail less often\u2014extending their usable life. CMMS data also helps organizations make effective replace-or-repair decisions. Maintenance software can track not only the age of the equipment, but the miles, hours, life-to-date repair dollars, and many other metrics\u2014helping you decide when it becomes cheaper to replace an asset instead of repairing it. Prevent Manufacturing Scrap and Rework In manufacturing industries, CMMS software helps reduce scrap and rework by keeping equipment operating efficiently, reducing emergency production breakdowns, and avoiding catastrophic material losses. Maintenance and inspection schedules generated from CMMS reports help spot issues before they occur. Regular servicing also ensures equipment is properly calibrated and lubricated. Strengthen Workplace Safety\u00a0 CMMS software documents work procedures to establish accountability. That includes tracking employee health and safety information, recording completed tasks to keep equipment safe and reliable, and ensuring all safety inspections and tests are done properly and on schedule.\u00a0 CMMS encourages safety by integrating all compliance codes and maintenance manuals to on-site equipment records. By using CMMS software to track health and safety data, you can also identify and resolve potential risks before outside auditors do.\u00a0 Easier Compliance Compliance in the maintenance department requires documentation, specifically for creating procedures and recording maintenance activities. Your CMMS data provides both the big picture and the little details, so your maintenance tasks are both visible and verifiable.\u00a0 The data recorded for assets, employees, inventory, schedules, and work orders provides the basis for your compliance documentation. And best of all, you can access the information in minutes, instead of spending hours or even days sorting through a paper filing system.\u00a0 With solid data and easy-to-read reports, your organization can support compliance requirements based on hard evidence, which will improve your ability to respond to inspections and audits. You\u2019ll also be able to identify issues long before your organization receives a visit.\u00a0 Like most successful investments, CMMS benefits compound over time. As your data becomes more comprehensive, your organization becomes more efficient and the return on investment climbs. Computerized maintenance management software helps you capture key data and turn it into reliable information to help make cost-effective choices about asset management. &nbsp;<\/p>\n","protected":false},"author":6,"featured_media":7053,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[12],"tags":[],"class_list":["post-7051","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cmms"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>7 Ways CMMS Can Save You Money | MPulse Software<\/title>\n<meta name=\"description\" content=\"Discover how CMMS software can help your organization save money through streamlined maintenance operations and optimized staffing levels.\" \/>\n<meta name=\"robots\" content=\"index, follow, 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