{"id":7199,"date":"2022-11-18T08:00:31","date_gmt":"2022-11-18T08:00:31","guid":{"rendered":"https:\/\/mpulsesoftware.com\/?p=7199"},"modified":"2025-07-30T06:15:39","modified_gmt":"2025-07-30T06:15:39","slug":"what-need-cmms-software","status":"publish","type":"post","link":"https:\/\/mpulsesoftware.com\/blog\/cmms\/what-need-cmms-software\/","title":{"rendered":"3 Things You Don\u2019t Need in CMMS Software"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">When you\u2019re researching CMMS software, you typically focus on what you and your organization need. But it\u2019s also helpful to understand what you <\/span><i><span style=\"font-weight: 400;\">don\u2019t <\/span><\/i><span style=\"font-weight: 400;\">need. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are three things most maintenance departments don\u2019t need in CMMS.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/what-need-cmms-software\/#1_You_Dont_Need_Features_Your_Team_Wont_Use\" >#1: You Don\u2019t Need Features Your Team Won\u2019t Use<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/what-need-cmms-software\/#But_You_Do_Need_Scalability\" >But, You Do Need Scalability<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/what-need-cmms-software\/#2_You_Probably_Dont_Need_Predictive_Maintenance\" >#2: You (Probably) Don\u2019t Need Predictive Maintenance<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/what-need-cmms-software\/#But_You_Do_Need_Preventive_Maintenance\" >But, You Do Need Preventive Maintenance<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/what-need-cmms-software\/#3_You_Dont_Want_to_Spend_Too_Much_on_Licenses\" >#3: You Don\u2019t Want to Spend Too Much on Licenses<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/mpulsesoftware.com\/blog\/cmms\/what-need-cmms-software\/#But_Concurrent_Licensing_Can_Save_You_Money\" >But, Concurrent Licensing Can Save You Money<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_You_Dont_Need_Features_Your_Team_Wont_Use\"><\/span><span style=\"font-weight: 400;\">#1: You Don\u2019t Need Features Your Team Won\u2019t Use<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When you research CMMS software, consider how the features will impact your users. If the software has specific features that are difficult to learn and navigate, the software won\u2019t be adopted quickly by your users. Study after study shows that software that\u2019s easier to use is used more often\u2014and more effectively.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"But_You_Do_Need_Scalability\"><\/span><span style=\"font-weight: 400;\">But, You Do Need Scalability<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Instead, ask if advanced features like condition-based maintenance, cost center budgeting and advanced inventory tracking can be added later as your organization matures. You may not use these functions initially\u2014and shouldn\u2019t have to pay for them right out of the gate\u2014but make sure there\u2019s a reasonable upgrade path.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_You_Probably_Dont_Need_Predictive_Maintenance\"><\/span><span style=\"font-weight: 400;\">#2: You (Probably) Don\u2019t Need Predictive Maintenance<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Predictive maintenance requires a combination of gauges, meters, or other measurement techniques like infrared thermography, vibration analysis, or lubrication analysis. But if you\u2019re not a Fortune 500 company, the payoff of such precise monitoring doesn\u2019t pencil out when you consider how much infrastructure you need for predictive maintenance.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"But_You_Do_Need_Preventive_Maintenance\"><\/span><span style=\"font-weight: 400;\">But, You Do Need Preventive Maintenance<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A lot of customers say \u201cpredictive maintenance,\u201d when they really mean preventive or condition-based maintenance. Preventive maintenance software is usually the right choice for small and medium-sized companies. It will generate a schedule of PM tasks, making it simpler to follow the manufacturer\u2019s guidelines.\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_You_Dont_Want_to_Spend_Too_Much_on_Licenses\"><\/span><span style=\"font-weight: 400;\">#3: You Don\u2019t Want to Spend Too Much on Licenses<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Not so long ago, most organizations sold \u201cper-seat\u201d licenses. Each person\u2014or seat\u2014needed one license. Five people needed five licenses\u2026 ten people needed ten licenses\u2026 and so on. And you needed to add even more licenses for casual users who only needed access on a sporadic basis.\u00a0<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"But_Concurrent_Licensing_Can_Save_You_Money\"><\/span><span style=\"font-weight: 400;\">But, Concurrent Licensing Can Save You Money<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Concurrent user licensing is a newer approach where you buy licenses based on the number of users accessing the software at the same time. Say seven of your techs work the night shift, while ten are on the day shift. You\u2019d only need ten licenses because the night shift won\u2019t be using the system at the same time. If someone leaves and you hire someone new, you don\u2019t need to buy new licenses because the number of users accessing the software at the same time hasn\u2019t changed.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Have questions? <\/span><a href=\"https:\/\/mpulsesoftware.com\/contact\/\"><span style=\"font-weight: 400;\">Contact us<\/span><\/a><span style=\"font-weight: 400;\">. We\u2019re here to help.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>When you\u2019re researching CMMS software, you typically focus on what you and your organization need. But it\u2019s also helpful to understand what you don\u2019t need. Here are three things most maintenance departments don\u2019t need in CMMS. #1: You Don\u2019t Need Features Your Team Won\u2019t Use When you research CMMS software, consider how the features will impact your users. If the software has specific features that are difficult to learn and navigate, the software won\u2019t be adopted quickly by your users. Study after study shows that software that\u2019s easier to use is used more often\u2014and more effectively. But, You Do Need Scalability Instead, ask if advanced features like condition-based maintenance, cost center budgeting and advanced inventory tracking can be added later as your organization matures. You may not use these functions initially\u2014and shouldn\u2019t have to pay for them right out of the gate\u2014but make sure there\u2019s a reasonable upgrade path. #2: You (Probably) Don\u2019t Need Predictive Maintenance Predictive maintenance requires a combination of gauges, meters, or other measurement techniques like infrared thermography, vibration analysis, or lubrication analysis. But if you\u2019re not a Fortune 500 company, the payoff of such precise monitoring doesn\u2019t pencil out when you consider how much infrastructure you need for predictive maintenance. But, You Do Need Preventive Maintenance A lot of customers say \u201cpredictive maintenance,\u201d when they really mean preventive or condition-based maintenance. Preventive maintenance software is usually the right choice for small and medium-sized companies. It will generate a schedule of PM tasks, making it simpler to follow the manufacturer\u2019s guidelines.\u00a0 #3: You Don\u2019t Want to Spend Too Much on Licenses Not so long ago, most organizations sold \u201cper-seat\u201d licenses. Each person\u2014or seat\u2014needed one license. Five people needed five licenses\u2026 ten people needed ten licenses\u2026 and so on. And you needed to add even more licenses for casual users who only needed access on a sporadic basis.\u00a0 But, Concurrent Licensing Can Save You Money Concurrent user licensing is a newer approach where you buy licenses based on the number of users accessing the software at the same time. Say seven of your techs work the night shift, while ten are on the day shift. You\u2019d only need ten licenses because the night shift won\u2019t be using the system at the same time. If someone leaves and you hire someone new, you don\u2019t need to buy new licenses because the number of users accessing the software at the same time hasn\u2019t changed. Have questions? Contact us. We\u2019re here to help.<\/p>\n","protected":false},"author":6,"featured_media":7200,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[12],"tags":[],"class_list":["post-7199","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cmms"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>3 Things You Don\u2019t Need in CMMS Software | MPulse Software<\/title>\n<meta name=\"description\" content=\"When you\u2019re researching CMMS software, you typically focus on what your needs. 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