{"id":7235,"date":"2022-12-23T08:00:23","date_gmt":"2022-12-23T08:00:23","guid":{"rendered":"https:\/\/mpulsesoftware.com\/?p=7235"},"modified":"2025-07-30T06:15:33","modified_gmt":"2025-07-30T06:15:33","slug":"upgrade-software","status":"publish","type":"post","link":"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/","title":{"rendered":"10 Signs It\u2019s Time to Upgrade Your Maintenance Software"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">If you haven\u2019t researched CMMS software lately, you might be surprised at how much things have changed. Maintenance software consistently gets more powerful\u2014and more flexible\u2014while also often becoming more affordable.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, how do you know when it\u2019s time to upgrade your CMMS software? Look for one of these ten signs.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-flat ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#Sign_1_Your_Organization_Has_Grown\" >Sign #1: Your Organization Has Grown<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#Sign_2_You_Need_More_or_Better_Data\" >Sign #2: You Need More or Better Data<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#Sign_3_You_Need_User-Friendly_Software\" >Sign #3: You Need User-Friendly Software<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#Sign_4_Your_Team_Uses_Mobile_Devices\" >Sign #4: Your Team Uses Mobile Devices<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#Sign_5_You_Need_to_Keep_Data_Secure\" >Sign #5: You Need to Keep Data Secure<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#Sign_6_Your_Customers_Are_Asking_for_New_Features\" >Sign #6: Your Customers Are Asking for New Features<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#Sign_7_Your_Preventive_Maintenance_Schedules_are_Complicated\" >Sign #7: Your Preventive Maintenance Schedules are Complicated<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#Sign_8_You_Need_to_Integrate_with_Other_Business_Software\" >Sign #8: You Need to Integrate with Other Business Software<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#Sign_9_You_Need_to_Improve_Inventory_and_Parts_Management\" >Sign #9: You Need to Improve Inventory and Parts Management<\/a><\/li><li class='ez-toc-page-1'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#Sign_10_You_Want_to_Work_in_the_Cloud\" >Sign #10: You Want to Work in the Cloud<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Sign_1_Your_Organization_Has_Grown\"><\/span><span style=\"font-weight: 400;\">Sign #1: Your Organization Has Grown<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When your organization grows, maintenance feels the impact. Suddenly you\u2019ve got more equipment to maintain, additional production to support, new staff members to manage, extra inventory to store, and different safety procedures to perform.<\/span><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Software scalability means your CMMS can accommodate changes in size or volume as needs change. Whether it\u2019s a larger staff, better internal efficiency, or better integration, you want software that can fit your needs today\u2014and tomorrow.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Sign_2_You_Need_More_or_Better_Data\"><\/span><span style=\"font-weight: 400;\">Sign #2: You Need More or Better Data<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">CMMS software can help reduce operational costs by using detailed tracking tools for financial and business metrics. Some even offer cost center budgeting tools. If your current software is weak in this important area, that alone could justify an upgrade.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">CMMS software allows you to collect and report on data across your entire <a href=\"https:\/\/mpulsesoftware.com\/software\/features\/asset-management\/\">asset inventory<\/a>, providing numerous measures to help you make better decisions and answer business-critical questions. That includes data on\u2026<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Labor costs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Parts costs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Energy costs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Purchase price and date<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Life expectancy<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Warranty information<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Replacement costs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Other custom data<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Additionally, many contemporary CMMS solutions like MPulse allow you to connect to meters and gauges directly, eliminating the need for meter readings and manual data entry.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Sign_3_You_Need_User-Friendly_Software\"><\/span><span style=\"font-weight: 400;\">Sign #3: You Need User-Friendly Software<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Time is money, so if it takes more than a few shifts for someone to learn the ropes on your current software, you\u2019ll save big bucks with a modern, user-friendly CMMS. It\u2019s all about the user interface (UI).\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With the right UI, all your users can get the job done faster. Look for these features:<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">A simple, intuitive layout that maps data quickly.<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">A \u201cset it and forget it\u201d scheduling feature.<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Comprehensive compatibility with other data stores. At the very least: Excel, .csv, .txt, SQL Server, and XML Web Services.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Sign_4_Your_Team_Uses_Mobile_Devices\"><\/span><span style=\"font-weight: 400;\">Sign #4: Your Team Uses Mobile Devices<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Mobile technology is a natural fit for maintainers. With smartphones and tablets, you can capture information on the spot\u2014instead of jotting it down on paper to be input later. The explosive growth of mobile technology is being matched by growing bandwidth and better access to it. You can now connect to the Internet, and virtually any business application, from almost anywhere, via Wi-Fi or cellular connection.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">CMMS allows you to access critical information easily without calling back to the office or getting \u201cplugged in.\u201d Imagine your staff being able to do these activities from anywhere:<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Open, access, and complete work orders<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Send or upload photographs of failed components<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">View available parts inventory<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Access historical data on assets<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Get up-to-the minute alerts and reports<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Update inventory using barcode scanning and online ordering systems<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Access maintenance and repair manuals<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Record locations automatically with a GPS-enabled device.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Sign_5_You_Need_to_Keep_Data_Secure\"><\/span><span style=\"font-weight: 400;\">Sign #5: You Need to Keep Data Secure<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">CMMS data is an organizational asset, and it needs to be protected like any other asset. You don\u2019t hand the keys to your office over to just anyone\u2014and you don\u2019t want unauthorized access to your CMMS software either.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Modern CMMS software can help you achieve that goal. For example, MPulse\u2019s single sign-on (SSO) option extends an organization\u2019s internal Microsoft Active Directory to the MPulse cloud environment. This feature supports multiple identity providers (including Microsoft ADFS and Okta) as well as user self-provisioning and custom claims for populating user data. MPulse supports SAML SSO, enabling its cloud-based CMMS software to integrate with security directories that determine who gets access to what computers, networks, applications, and services. No other third parties are required.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Modern CMMS applications also incorporate easy-to-manage security controls to ensure the right people\u2014and only the right people\u2014have access to the right information. Features like <\/span><span style=\"font-weight: 400;\">MPulse <a href=\"https:\/\/mpulsesoftware.com\/software\/features\/role-based-access-control\/\">Role-Based Access Control<\/a><\/span><span style=\"font-weight: 400;\"> were designed for this purpose\u2014enabling you to reduce errors in data entry, prevent unauthorized users from viewing or editing data, gain tighter control over data access, and eliminate the \u201cdata clutter\u201d of unnecessary information.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Sign_6_Your_Customers_Are_Asking_for_New_Features\"><\/span><span style=\"font-weight: 400;\">Sign #6: Your Customers Are Asking for New Features<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The service request management features in most modern CMMS applications allow requesters to monitor the progress of maintenance requests as you update and complete repairs. Empower them, and their trust and confidence in your team will grow.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The approval system automatically filters maintenance requests based on your predetermined criteria. Then the software quickly routes them to the appropriate people for review and approval. It\u2019s easy to configure and provides the powerful features you need:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Directs maintenance requests to the approvers you designate<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lets approvers take action, append notes, and make comments on requests<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Provides email notification of approval status<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Gives easy access to approval status and comments<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Includes multiple custom filters, fields, and options<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Saves a permanent record of request approval details.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Sign_7_Your_Preventive_Maintenance_Schedules_are_Complicated\"><\/span><span style=\"font-weight: 400;\">Sign #7: Your Preventive Maintenance Schedules are Complicated<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Preventive maintenance (PM) scheduling keeps your assets working and prevents expensive downtime. If your current system makes scheduling difficult, you\u2019re missing PMs\u2014count on it. A modern system will make scheduling easier and help you avoid costly failures.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Setting up a PM tracking routine helps prevent the need for more costly repairs. Benefits include:<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Automated PM tasks schedules that make it simpler to follow the manufacturer\u2019s guideline<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Reduced emergency maintenance issues and unexpected production stoppages<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Lower overtime costs for emergency repairs and production losses<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Decrease in more serious problems and more expensive maintenance that arise as a result of neglect<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Established schedules that ensure equipment is properly calibrated and lubricated<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Elimination of lost information between shifts, reducing confusion and errors<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Automated schedules for both employees and contract workers<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Improved equipment and asset reliability<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">Streamlined compliance reporting<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Sign_8_You_Need_to_Integrate_with_Other_Business_Software\"><\/span><span style=\"font-weight: 400;\">Sign #8: You Need to Integrate with Other Business Software<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">While CMMS software holds clear advantages for the maintenance team, other departments can benefit as well. And, expanding software across departments is probably easier than you think. New data integration tools make integrating software across departments possible for a CMMS to share and receive data with other applications. Now you can easily link CMMS with other systems, such as ERP and accounting software, predictive maintenance monitors, building automation systems, and more.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">MPulse DataLink Integration Adapter can meet virtually any data integration need, because it\u2019s compatible with a wide array of file and data exchange formats. For example, you might want to integrate MPulse with spreadsheets, other databases, ERP systems, accounting systems, PLCs, electronic meters, and more.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Sign_9_You_Need_to_Improve_Inventory_and_Parts_Management\"><\/span><span style=\"font-weight: 400;\">Sign #9: You Need to Improve Inventory and Parts Management<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">CMMS software streamlines your reordering process, helping you make sure the right parts are on the shelf, yet minimizing other parts that customers use less frequently. You can determine your current inventory levels and automatically generate purchase orders based on need, reducing purchasing overhead. You also can set reorder points, which calculate your average daily usage rate by the part\u2019s lead time in days. CMMS software also can help you track shipments, vendor performance and warranty information.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">CMMS software can automate cyclical inventory counts, reducing the man hours needed and ensuring the parts or materials in the system are actually sitting on the shelf or in the parts bin. Combining the inventory process with CMMS software also enables you to identify parts for obsolete equipment and track inventory loss or shrinkage. Barcoding your inventory harnesses the power of CMMS software with easy-to-use technology. You can scan parts during inventory, then sync to the CMMS\u2014a huge time saver.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Sign_10_You_Want_to_Work_in_the_Cloud\"><\/span><span style=\"font-weight: 400;\">Sign #10: You Want to Work in the Cloud<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Cloud computing technology has revolutionized the CMMS software industry by helping organizations of all sizes achieve faster implementations, reduce internal IT needs, and improve reliability. Cloud-based maintenance system computing also provides a broader range of payment options. Now it\u2019s easier than ever for companies to afford CMMS software for their maintenance teams.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Maintenance software hosted in the cloud helps maintenance operations get applications up and running faster while reducing onsite implementation and management costs. By virtually eliminating the need for highly trained, expensive internal IT teams, the biggest skill barrier to implementing CMMS is removed. Your maintenance team will save time and money getting your CMMS system working\u2014and you\u2019ll be able to get on to the real work of maintaining and repairing critical assets.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A proactive upgrade\u2014one that meets your company\u2019s unique requirements\u2014can save more time and money than you think. <a href=\"https:\/\/mpulsesoftware.com\/software\/features\/work-order-management\/\">Work order management<\/a>\u00a0is the heart of MPulse Software\u2019s CMMS solutions. We help you get the highest priority work done, while making sure lower priority work doesn\u2019t slip through the cracks. Find out how.\u00a0<a href=\"https:\/\/mpulsesoftware.com\/contact\/\">Contact us<\/a>.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you haven\u2019t researched CMMS software lately, you might be surprised at how much things have changed. Maintenance software consistently gets more powerful\u2014and more flexible\u2014while also often becoming more affordable. So, how do you know when it\u2019s time to upgrade your CMMS software? Look for one of these ten signs. Sign #1: Your Organization Has Grown When your organization grows, maintenance feels the impact. Suddenly you\u2019ve got more equipment to maintain, additional production to support, new staff members to manage, extra inventory to store, and different safety procedures to perform.\u00a0 Software scalability means your CMMS can accommodate changes in size or volume as needs change. Whether it\u2019s a larger staff, better internal efficiency, or better integration, you want software that can fit your needs today\u2014and tomorrow. Sign #2: You Need More or Better Data CMMS software can help reduce operational costs by using detailed tracking tools for financial and business metrics. Some even offer cost center budgeting tools. If your current software is weak in this important area, that alone could justify an upgrade.\u00a0 CMMS software allows you to collect and report on data across your entire asset inventory, providing numerous measures to help you make better decisions and answer business-critical questions. That includes data on\u2026 Labor costs Parts costs Energy costs Purchase price and date Life expectancy Warranty information Replacement costs Other custom data Additionally, many contemporary CMMS solutions like MPulse allow you to connect to meters and gauges directly, eliminating the need for meter readings and manual data entry. Sign #3: You Need User-Friendly Software Time is money, so if it takes more than a few shifts for someone to learn the ropes on your current software, you\u2019ll save big bucks with a modern, user-friendly CMMS. It\u2019s all about the user interface (UI).\u00a0 With the right UI, all your users can get the job done faster. Look for these features: A simple, intuitive layout that maps data quickly. A \u201cset it and forget it\u201d scheduling feature. Comprehensive compatibility with other data stores. At the very least: Excel, .csv, .txt, SQL Server, and XML Web Services. Sign #4: Your Team Uses Mobile Devices Mobile technology is a natural fit for maintainers. With smartphones and tablets, you can capture information on the spot\u2014instead of jotting it down on paper to be input later. The explosive growth of mobile technology is being matched by growing bandwidth and better access to it. You can now connect to the Internet, and virtually any business application, from almost anywhere, via Wi-Fi or cellular connection.\u00a0 CMMS allows you to access critical information easily without calling back to the office or getting \u201cplugged in.\u201d Imagine your staff being able to do these activities from anywhere: Open, access, and complete work orders Send or upload photographs of failed components View available parts inventory Access historical data on assets Get up-to-the minute alerts and reports Update inventory using barcode scanning and online ordering systems Access maintenance and repair manuals Record locations automatically with a GPS-enabled device. Sign #5: You Need to Keep Data Secure CMMS data is an organizational asset, and it needs to be protected like any other asset. You don\u2019t hand the keys to your office over to just anyone\u2014and you don\u2019t want unauthorized access to your CMMS software either. Modern CMMS software can help you achieve that goal. For example, MPulse\u2019s single sign-on (SSO) option extends an organization\u2019s internal Microsoft Active Directory to the MPulse cloud environment. This feature supports multiple identity providers (including Microsoft ADFS and Okta) as well as user self-provisioning and custom claims for populating user data. MPulse supports SAML SSO, enabling its cloud-based CMMS software to integrate with security directories that determine who gets access to what computers, networks, applications, and services. No other third parties are required. Modern CMMS applications also incorporate easy-to-manage security controls to ensure the right people\u2014and only the right people\u2014have access to the right information. Features like MPulse Role-Based Access Control were designed for this purpose\u2014enabling you to reduce errors in data entry, prevent unauthorized users from viewing or editing data, gain tighter control over data access, and eliminate the \u201cdata clutter\u201d of unnecessary information. Sign #6: Your Customers Are Asking for New Features The service request management features in most modern CMMS applications allow requesters to monitor the progress of maintenance requests as you update and complete repairs. Empower them, and their trust and confidence in your team will grow.\u00a0 The approval system automatically filters maintenance requests based on your predetermined criteria. Then the software quickly routes them to the appropriate people for review and approval. It\u2019s easy to configure and provides the powerful features you need: Directs maintenance requests to the approvers you designate Lets approvers take action, append notes, and make comments on requests Provides email notification of approval status Gives easy access to approval status and comments Includes multiple custom filters, fields, and options Saves a permanent record of request approval details. Sign #7: Your Preventive Maintenance Schedules are Complicated Preventive maintenance (PM) scheduling keeps your assets working and prevents expensive downtime. If your current system makes scheduling difficult, you\u2019re missing PMs\u2014count on it. A modern system will make scheduling easier and help you avoid costly failures. Setting up a PM tracking routine helps prevent the need for more costly repairs. Benefits include: Automated PM tasks schedules that make it simpler to follow the manufacturer\u2019s guideline Reduced emergency maintenance issues and unexpected production stoppages Lower overtime costs for emergency repairs and production losses Decrease in more serious problems and more expensive maintenance that arise as a result of neglect Established schedules that ensure equipment is properly calibrated and lubricated Elimination of lost information between shifts, reducing confusion and errors Automated schedules for both employees and contract workers Improved equipment and asset reliability Streamlined compliance reporting Sign #8: You Need to Integrate with Other Business Software While CMMS software holds clear advantages for the maintenance team, other departments can benefit as well. And, expanding software across departments is probably easier than you<\/p>\n","protected":false},"author":6,"featured_media":7232,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[18],"tags":[],"class_list":["post-7235","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-workplace-efficiency"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>10 Signs It\u2019s Time to Upgrade Your Maintenance Software<\/title>\n<meta name=\"description\" content=\"Maintenance software consistently gets more powerful\u2014and more flexible\u2014while also often becoming more affordable.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"10 Signs It\u2019s Time to Upgrade Your Maintenance Software\" \/>\n<meta property=\"og:description\" content=\"Maintenance software consistently gets more powerful\u2014and more flexible\u2014while also often becoming more affordable.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/\" \/>\n<meta property=\"og:site_name\" content=\"MPulse Software\" \/>\n<meta property=\"article:published_time\" content=\"2022-12-23T08:00:23+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-07-30T06:15:33+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2022\/12\/10-Signs-Its-Time-to-Upgrade-Your-Maintenance-Software.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1084\" \/>\n\t<meta property=\"og:image:height\" content=\"766\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Michelle Nicolson\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Michelle Nicolson\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"7 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/\"},\"author\":{\"name\":\"Michelle Nicolson\",\"@id\":\"https:\/\/mpulsesoftware.com\/#\/schema\/person\/bd92353973a29542ef16cd8c623465cd\"},\"headline\":\"10 Signs It\u2019s Time to Upgrade Your Maintenance Software\",\"datePublished\":\"2022-12-23T08:00:23+00:00\",\"dateModified\":\"2025-07-30T06:15:33+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/\"},\"wordCount\":1474,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/mpulsesoftware.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2022\/12\/10-Signs-Its-Time-to-Upgrade-Your-Maintenance-Software.jpg\",\"articleSection\":[\"Workplace Efficiency\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/\",\"url\":\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/\",\"name\":\"10 Signs It\u2019s Time to Upgrade Your Maintenance Software\",\"isPartOf\":{\"@id\":\"https:\/\/mpulsesoftware.com\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2022\/12\/10-Signs-Its-Time-to-Upgrade-Your-Maintenance-Software.jpg\",\"datePublished\":\"2022-12-23T08:00:23+00:00\",\"dateModified\":\"2025-07-30T06:15:33+00:00\",\"description\":\"Maintenance software consistently gets more powerful\u2014and more flexible\u2014while also often becoming more affordable.\",\"breadcrumb\":{\"@id\":\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#primaryimage\",\"url\":\"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2022\/12\/10-Signs-Its-Time-to-Upgrade-Your-Maintenance-Software.jpg\",\"contentUrl\":\"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2022\/12\/10-Signs-Its-Time-to-Upgrade-Your-Maintenance-Software.jpg\",\"width\":1084,\"height\":766,\"caption\":\"10 Signs It\u2019s Time to Upgrade Your CMMS Maintenance Software\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/mpulsesoftware.com\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Workplace Efficiency\",\"item\":\"https:\/\/mpulsesoftware.com\/blog\/category\/workplace-efficiency\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"10 Signs It\u2019s Time to Upgrade Your Maintenance Software\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/mpulsesoftware.com\/#website\",\"url\":\"https:\/\/mpulsesoftware.com\/\",\"name\":\"MPulse Software\",\"description\":\"CMMS Software\",\"publisher\":{\"@id\":\"https:\/\/mpulsesoftware.com\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/mpulsesoftware.com\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\/\/mpulsesoftware.com\/#organization\",\"name\":\"MPulse Software\",\"url\":\"https:\/\/mpulsesoftware.com\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/mpulsesoftware.com\/#\/schema\/logo\/image\/\",\"url\":\"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2024\/06\/image-5.png\",\"contentUrl\":\"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2024\/06\/image-5.png\",\"width\":315,\"height\":105,\"caption\":\"MPulse Software\"},\"image\":{\"@id\":\"https:\/\/mpulsesoftware.com\/#\/schema\/logo\/image\/\"}},{\"@type\":\"Person\",\"@id\":\"https:\/\/mpulsesoftware.com\/#\/schema\/person\/bd92353973a29542ef16cd8c623465cd\",\"name\":\"Michelle Nicolson\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/secure.gravatar.com\/avatar\/d7eb32c3d99be5e0ef8f1f8ec2f47b343d5da4b73a9f77565490e135fc9939d8?s=96&d=mm&r=g\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/d7eb32c3d99be5e0ef8f1f8ec2f47b343d5da4b73a9f77565490e135fc9939d8?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/d7eb32c3d99be5e0ef8f1f8ec2f47b343d5da4b73a9f77565490e135fc9939d8?s=96&d=mm&r=g\",\"caption\":\"Michelle Nicolson\"},\"url\":\"https:\/\/mpulsesoftware.com\/blog\/author\/michelleblackcatcommunications-com\/\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"10 Signs It\u2019s Time to Upgrade Your Maintenance Software","description":"Maintenance software consistently gets more powerful\u2014and more flexible\u2014while also often becoming more affordable.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/","og_locale":"en_US","og_type":"article","og_title":"10 Signs It\u2019s Time to Upgrade Your Maintenance Software","og_description":"Maintenance software consistently gets more powerful\u2014and more flexible\u2014while also often becoming more affordable.","og_url":"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/","og_site_name":"MPulse Software","article_published_time":"2022-12-23T08:00:23+00:00","article_modified_time":"2025-07-30T06:15:33+00:00","og_image":[{"width":1084,"height":766,"url":"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2022\/12\/10-Signs-Its-Time-to-Upgrade-Your-Maintenance-Software.jpg","type":"image\/jpeg"}],"author":"Michelle Nicolson","twitter_card":"summary_large_image","twitter_misc":{"Written by":"Michelle Nicolson","Est. reading time":"7 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#article","isPartOf":{"@id":"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/"},"author":{"name":"Michelle Nicolson","@id":"https:\/\/mpulsesoftware.com\/#\/schema\/person\/bd92353973a29542ef16cd8c623465cd"},"headline":"10 Signs It\u2019s Time to Upgrade Your Maintenance Software","datePublished":"2022-12-23T08:00:23+00:00","dateModified":"2025-07-30T06:15:33+00:00","mainEntityOfPage":{"@id":"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/"},"wordCount":1474,"commentCount":0,"publisher":{"@id":"https:\/\/mpulsesoftware.com\/#organization"},"image":{"@id":"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#primaryimage"},"thumbnailUrl":"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2022\/12\/10-Signs-Its-Time-to-Upgrade-Your-Maintenance-Software.jpg","articleSection":["Workplace Efficiency"],"inLanguage":"en-US","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#respond"]}]},{"@type":"WebPage","@id":"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/","url":"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/","name":"10 Signs It\u2019s Time to Upgrade Your Maintenance Software","isPartOf":{"@id":"https:\/\/mpulsesoftware.com\/#website"},"primaryImageOfPage":{"@id":"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#primaryimage"},"image":{"@id":"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#primaryimage"},"thumbnailUrl":"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2022\/12\/10-Signs-Its-Time-to-Upgrade-Your-Maintenance-Software.jpg","datePublished":"2022-12-23T08:00:23+00:00","dateModified":"2025-07-30T06:15:33+00:00","description":"Maintenance software consistently gets more powerful\u2014and more flexible\u2014while also often becoming more affordable.","breadcrumb":{"@id":"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#primaryimage","url":"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2022\/12\/10-Signs-Its-Time-to-Upgrade-Your-Maintenance-Software.jpg","contentUrl":"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2022\/12\/10-Signs-Its-Time-to-Upgrade-Your-Maintenance-Software.jpg","width":1084,"height":766,"caption":"10 Signs It\u2019s Time to Upgrade Your CMMS Maintenance Software"},{"@type":"BreadcrumbList","@id":"https:\/\/mpulsesoftware.com\/blog\/workplace-efficiency\/upgrade-software\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/mpulsesoftware.com\/"},{"@type":"ListItem","position":2,"name":"Workplace Efficiency","item":"https:\/\/mpulsesoftware.com\/blog\/category\/workplace-efficiency\/"},{"@type":"ListItem","position":3,"name":"10 Signs It\u2019s Time to Upgrade Your Maintenance Software"}]},{"@type":"WebSite","@id":"https:\/\/mpulsesoftware.com\/#website","url":"https:\/\/mpulsesoftware.com\/","name":"MPulse Software","description":"CMMS Software","publisher":{"@id":"https:\/\/mpulsesoftware.com\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/mpulsesoftware.com\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/mpulsesoftware.com\/#organization","name":"MPulse Software","url":"https:\/\/mpulsesoftware.com\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/mpulsesoftware.com\/#\/schema\/logo\/image\/","url":"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2024\/06\/image-5.png","contentUrl":"https:\/\/mpulsesoftware.com\/wp-content\/uploads\/2024\/06\/image-5.png","width":315,"height":105,"caption":"MPulse Software"},"image":{"@id":"https:\/\/mpulsesoftware.com\/#\/schema\/logo\/image\/"}},{"@type":"Person","@id":"https:\/\/mpulsesoftware.com\/#\/schema\/person\/bd92353973a29542ef16cd8c623465cd","name":"Michelle Nicolson","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/secure.gravatar.com\/avatar\/d7eb32c3d99be5e0ef8f1f8ec2f47b343d5da4b73a9f77565490e135fc9939d8?s=96&d=mm&r=g","url":"https:\/\/secure.gravatar.com\/avatar\/d7eb32c3d99be5e0ef8f1f8ec2f47b343d5da4b73a9f77565490e135fc9939d8?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/d7eb32c3d99be5e0ef8f1f8ec2f47b343d5da4b73a9f77565490e135fc9939d8?s=96&d=mm&r=g","caption":"Michelle Nicolson"},"url":"https:\/\/mpulsesoftware.com\/blog\/author\/michelleblackcatcommunications-com\/"}]}},"_links":{"self":[{"href":"https:\/\/mpulsesoftware.com\/wp-json\/wp\/v2\/posts\/7235","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/mpulsesoftware.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/mpulsesoftware.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/mpulsesoftware.com\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/mpulsesoftware.com\/wp-json\/wp\/v2\/comments?post=7235"}],"version-history":[{"count":0,"href":"https:\/\/mpulsesoftware.com\/wp-json\/wp\/v2\/posts\/7235\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/mpulsesoftware.com\/wp-json\/wp\/v2\/media\/7232"}],"wp:attachment":[{"href":"https:\/\/mpulsesoftware.com\/wp-json\/wp\/v2\/media?parent=7235"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/mpulsesoftware.com\/wp-json\/wp\/v2\/categories?post=7235"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/mpulsesoftware.com\/wp-json\/wp\/v2\/tags?post=7235"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}